Fiscal Resource Manager -Airport

Major Functions

Illustrative Duties

• 
  General Responsibilities:

  • Analyze policies and practices for consistency with sound fiscal management.
  • Coordinate development and implementation of new or revised procedures with department staff.
  • Analyze systems, procedures and methods for cost effective performance consistent with goals and objectives.
  • Prepare reports on findings.
  • Ensure proper internal controls are followed in all fiscal operations.
  • Analyze estimates and projections prepared by divisions for consistency of methodology with fiscal management and operational factors.
  • Crosstrain with other finance staff and perform additional duties as assigned by the Finance Director.
  • Serve as backup for the processing of both accounts payable and receivable.
  • Perform other duties as assigned.

• Revenue & Expenditures:

  • Reconcile and balance agency funds used in the division.
  • Responsible for the fiscal recording, distribution, and monitoring of all financial transactions in the revenue division.
  • Maintain accurate and organized financial records to ensure audit readiness, compliance and financial transparency.
  • Identify, analyze and report deviations in actual versus projected revenues and/or expenses. Follow up with internal departments or external partners to resolve inconsistencies in a timely manner.
  • Track, analyze, and reconcile revenue from leases, concessions and other sources.
  • Prepare and send billing statements to tenants and concessionaires in accordance with the terms and conditions of contracts. Work closely with the Property Management Department to ensure accuracy in amounts billed.
  • Maintain accurate record of payments, escalations, and contract changes/renewals.
  • Monitor expenditures for spending consistent with budget and County/division goals and objectives.
  • Review questionable items or issues with appropriate staff. Advises department director and/or supervisor of findings as appropriate.
  • Develop and analyze revenue projections.
  • Identify areas of potential deficit and savings, and reports findings.

• Budget & Capital Planning:

  • Compile monthly budget and revenue/expenditure reports for consistency with budget allocations.
  • Prepare information for quarterly budget meetings.
  • Assist with the coordination and management of the organization’s annual budget and forecasting process in collaboration with department heads and the Financial Director.
  • Coordinate budget preparation including completion of source documents in Excel and input into county budget management software for division to ensure completeness of information for budget request and reconciliation of request with revenue and expense projections.
  • Prepare budget-to-actual reports and assist with variance analysis to support financial decision-making.

• Purchasing & Procurement:

  • Coordinate purchasing process in accordance with county purchasing policies and guidelines from start of purchasing processing of invoice to include but not limited to bid processes, purchase orders, task assignments, change orders, contract procurement, and managing Master Agreements ensuring the Airports compliance with the county’s Procurement Policy.
  • Process invoices for submission to the county’s Accounting Department.
  • Coordinate the Airport’s use of Master Agreements to ensure compliance with county policies.
  • Assist the Finance Department during solicitations for services and contracts.

• Grants & Passenger Facility Charge Administration:

  • Assist with grant tracking, billing and balance of Passenger Facility Charge account.
  • Prepare Revenue Transmittals to ensure proper reconciliation and timeliness, to include grant revenue transmittals.
  • Work closely with the Financial Director to support financial aspects of organizational projects, including grant management, capital planning, and special initiatives.
  • Assist with tracking Capital Improvement Projects.
  • May be assigned to other county locations based upon operational needs.
  • Attends work on a regular and consistent basis.
  • Must adhere to Federal, State, County and Local ordinances.
  • Responds to emergency situations.
  • Performs other duties as assigned.

Minimum Requirements

Eight (8) years of experience in Accounting, Finance, Analysis, or related area in a large private government enterprise.

OR

Bachelor’s degree in Business Administration, Public Administration, Accounting or related field and four (4) years experience in Finance, Analysis, or related area in a large private government enterprise.

A comparable amount of education, training or experience may be substituted for the minimum requirements.

Must possess and maintain a valid driver's license at time of hire.

Must possess a valid Florida driver’s license within 30 days of appointment and maintain thereafter.

Must be able to successfully complete a fingerprint-based criminal background check as a condition of employment for obtaining Transportation Security Administration (TSA) approved Airport issued badge.

Knowledge, Skills & Abilities

• Knowledge of accounting, budgetary principles, practices and procedures.
• Knowledge in government purchasing, budget and reporting.
• Knowledge or ability to learn County and Division process and procedures.
• Proficient in Microsoft Excel and financial software systems.
• Excellent analytical skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy in reconciling financial data and billing records.
• Ability to analyze financial procedures and systems.
• Ability to conduct financial assessments and forecasting.
• Ability to develop and maintain effective working relationships for research, coordination and change implementation.
• Ability to prepare statistical and narrative reports.
• Ability to work independently and collaboratively across departments.
• Ability to maintain confidentiality or sensitive data.
• Ability to express ideas clearly and concisely, orally and in writing to groups and individuals.
• Ability to respond to emergency situations.
• Ability to work within strict guidelines and stressful conditions.
• Must be able to relocate to other county locations based upon operational needs.

Mental Demands: Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos. Abstracts, instructions; legal documents, ordinances and statues. Ability to perform advanced mathematical functions including accounting as statics. Ability to write reports, memos, letters, instructions and procedures. Ability to analyze data and develop conclusions. Ability to identify and resolve problems.

Physical Demands: Sedentary work. Ability to see, talk, finger dexterity. Visual acuity (peripheral vision and depth perception) necessary to operate a motorized vehicle. Ability to push, pull and/or carry 10 pounds.

Environmental Demands: Inside work.

• Medical
• Dental
• Vision
• Flexible Spending Account

HOLIDAYS
The County of Volusia observes the following holidays annually:

• New Year's Day
• Martin Luther King Day
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving (and day after)
• Christmas

• Tuition Reimbursement
• Onsite Wellness/Fitness Center
• Computer Purchase Program
• Direct Deposit Payroll

Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.