Primary Function:
- Under minimal supervision, performs accounting and clerical tasks related to the processing of vendor invoices, check requests, and employee reimbursement in a timely and accurate manner and in accordance with hospital policies and accounting procedures.
Essential Duties and Responsibilities:
- Works closely with vendors and internal finance/accounting staff to resolve problems and payment disputes in a timely manner.
- Reviews all invoices and requests for accounts payable disbursement for their proper documentation and compliance with internal policies.
- Processes vendor invoices, check requests and employee reimbursements while prioritizing using month end close schedule/standards.
- Manages monthly closing of accounts payable expense records for all companies and postings of month end information.
- In collaboration with Finance and Accounting staff, assists in 1099 maintenance.
- Distributes checks and pertinent materials related to Accounts Payable processing.
- Maintains up-to-date vendor files; W9, contacts, address, and payment methods according to department policies and generally accepted accounting standards.
- Upholds the confidentiality of proprietary information and takes all necessary precautions to prevent unauthorized disclosure of sensitive materials.
- Formulates and maintains effective working relationships with peers, vendors and management and functions as an effective team member.
- Performs additional administrative/clerical duties and responsibilities as requested.
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