GENERAL INFORMATION
JOB TITLE
Health Information Management Technician
DEPARTMENT
Health Information Management
REPORTS TO
Health Information Manager
FLSA STATUS
Non-Exempt
WORK SCHEDULE
Monday – Friday/Occasional Weekends, Hours Variable
POSITION SUMMARY
- Assist in the daily operations of the HIM Department.
- Maintains approved levels of security and confidentiality of records/data.
OTHER DUTIES
This job description reflects management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Nothing in this job description restricts management’s right to assign or reassign duties and
responsibilities to this job at any time.
QUALIFICATIONS
EDUCATION
High School Diploma or Equivalent
CERTIFICATIONS/LICENSES
NA
OTHER REQUIREMENTS
Proficient in office and computer skills including but not limited to the use of copiers, computers, and associated applications such as E-fax, Microsoft Office
Word and Excel.
EXPERIENCE
1 to 3 years of inpatient medical record experience, preferably in an inpatient psychiatric hospital setting.
ERGONOMICS/WORKING CONDITIONS
% TIME SITTING
50% (PC use, telephone, analyses of medical records, meeting attendance)
% TIME STANDING
30% (copying, filing, faxing, scanning)
% TIME WALKING
20% (distribution)
% TIME BENDING
Up to 30% (access files/reports/supplies)
WEIGHT LIFTED/CARRIED
Up to 50 pounds (supplies, medical records)
HANDS
Ability to: use the fax, copier, telephone, computer keyboard; and security door,
keypad, or keys; relay clear written messages.
VISION
Ability to: effectively read, write and process information accurately; input/retrieve information to/from the computer, fax, phone, patient records and from regulatory and licensing materials; see objects and persons near and at a
distance.
HEARING
Ability to: communicate effectively with others; give, take and process
information; use the telephone extensively; hear alarms or other sounds that may indicate a safety concern.
WORKING CONDITIONS
Occasional exposure to infection from disease-bearing specimens and to the risk of blood-borne pathogens, exposure to hazardous agents, body fluids and wastes, unpleasant patient or departmental elements; exposure to irregular and extended hours; occasional exposure to high-risk behaviors that may result in
agitation, aggression, or violence; exposure to critical incidents, and possible exposure during sentinel events.
ESSENTIAL JOB FUNCTIONS
RECORD COLLECTION, FILING AND ASSEMBLY
- Collect and assemble records/data in the established format.
- Collect and assemble records in a timely and efficient manner.
- File and retrieve records and data according to hospital standards.
- Scan and index medical records into EMR.
RECORD ANALYSIS
- Analyze data to ensure notes are authenticated and complete.
- Communicate with providers for dictations out of compliance.
RELEASE OF INFORMATION/ PRIVACY
- Execute appropriate release of information (written, verbal and electronic) ensuring levels of security and confidentiality according to laws, regulations and hospital policy.
SUPERVISORY CORE COMPETENCIES (SKILLS)
DECISION-MAKING
Ability to make good decisions within assigned scope of authority.
STAFF MANAGEMENT
Ability to effectively supervise staff.
FISCAL ACCOUNTABILITY
Ability to control expenses.
COORDINATION WITH OTHER DEPARTMENTS
Ability to support and effectively collaborate with other departments to achieve
results.
PLANNING/ORGANIZING COORDINATING
Ability to plan ahead, and to prioritize and coordinate activities, services,
schedules or programs.
PERFORMANCE MANAGEMENT
Ability to plan, assess, communicate, and display high level of attention to details.
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