Job Title
Athletic Director
Contract Length
225 Days
Reports To
Principal
Supervises
Coaches
Overseeing
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HS Athletics
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NCAA, and NCHSAA
The Athletic Director develops, implements, and administers a comprehensive K-12 athletics program that meets all NCHSAA, NCAA, and Title IX requirements; promotes sportsmanship, character, leadership, and academic success; and safeguards student-athlete health and safety.
Bachelor’s degree.
Experience: 3 years as a head coach and 1 year in athletic administration.
Demonstrated knowledge of NCHSAA / NCAA rules, Title IX compliance, and athletic-budget management.
Current first-aid/CPR/AED certification (or ability to obtain before start).
Self-motivated leader; effective collaborator.
Excellent interpersonal, written, and verbal communication skills.
Strong budgeting, purchasing, and fundraising expertise.
Thorough understanding of NCHSAA bylaws, eligibility, health-and-safety protocols, and emergency action planning.
Proficiency with digital athletics platforms (e.g., DragonFly, Arbiter, MaxPreps, rSchoolToday, ERP).
Commitment to culturally responsive practices and support of diverse, Title I student populations.
Flexibility to work evenings and weekends.
Functional Area
Key Responsibilities
Program & Personnel Management
Select, assign, mentor, and evaluate coaches with the principal.
Plan and supervise equitable athletic opportunities for all genders (Title IX compliance).
Scheduling & Event Operations
Schedule contests, facilities, officials, security, and transportation.
Serve—or assign—a Gameday Administrator at all home events.
Eligibility & Academic Support
Verify eligibility (grades, attendance, physicals, concussion training).
Coordinate with counselors to provide tutoring or academic interventions.
Compliance & Risk Management
Ensure adherence to NCHSAA/NCAA bylaws, district policies, and Title IX.
Maintain sport-specific Emergency Action Plans; conduct annual concussion-baseline testing; enroll athletes in catastrophic-insurance programs.
Budget & Finance
Prepare and administer athletic budgets; maintain records for annual audits.
Supervise ticket sales, gate receipts, and fundraising in line with board policy.
Booster-Club & Fundraising Oversight
Liaise with booster organizations; review/approve budgets and 501(c)(3) compliance.
Meet annual fundraising target of $100,000.
Facilities & Capital Planning
Coordinate facility rentals and long-range maintenance / improvement plans.
Professional Development
Plan and document annual coach PD (NFHS, CPR/AED, first aid, sport-specific clinics).
Public Relations & Marketing
Manage athletics website and official social-media channels; ensure consistent branding and positive community engagement.
Records & Reporting
Maintain digital records in district/state systems (e.g., DragonFly, MaxPreps).
Compile end-of-season summaries (results, scholarships, participation data).
Volunteer & Spectator Governance
Oversee volunteer background checks and spectator-conduct policy enforcement.
Other
Perform additional duties as assigned by the principal.
Coach one (1) varsity sport each year (primary background sport).
Increase student-athlete participation by 15 % annually.
Raise $100,000 in athletic-department funds each fiscal year.
Phase
Representative Tasks
Pre-Season
Complete all NCHSAA forms; update Athletic Handbook & EAP; secure facilities, athletic trainers, SROs; verify coaching contracts and background checks; inventory and order uniforms/equipment; establish MaxPreps rosters; set up digital eligibility in DragonFly.
Monthly
Attend district AD meetings; reconcile facility invoices; update budget reports for finance office.
Weekly
Submit official payments via ERP; confirm facility schedules; coordinate cancellations/postponements; publish schedules and announcements.
Daily
Monitor student eligibility; address coach requests (equipment, first-aid, hydration); track athlete health logs (e.g., COVID, concussion).
Game Day
Arrive 1 hour early; prep venue; pay officials; manage gate and crowd; enforce safety protocols; update social media & website.
Post-Season
Collect uniforms, settle coach stipends, compile award certificates, update records, and collaborate with administration on next-year budgets and facility needs.
This job description reflects the primary duties and qualifications of the Athletic Director in alignment with North Carolina public-school standards. Duties may be modified at any time to meet district needs.
