Human Resources Analyst

ABOUT THE POSITION:

Are you a dedicated HR Professional looking to make an impact in public service? Join the City of Monterey as a Human Resources Analyst, where you'll play a vital role in supporting employees and driving HR initiatives forward. As a Human Resources Analyst, you'll be responsible for overseeing various HR functions, which may include employee benefits administration, worker’s compensation and safety, compliance with labor laws, and talent acquisition. You’ll work collaboratively with leadership and staff to ensure efficient HR processes that support a thriving workplace culture.

• Manage Worker’s Compensation and Safety
• Administer employee benefits programs, including CalPERS, health insurance, ACA compliance, and leave management.
• Manage recruitment processes using NeoGov systems, ensuring a smooth applicant tracking and onboarding experience.
• Conduct HR research, analyze trends, and provide data-driven recommendations for process improvements.
• Ensure compliance with employment laws and organizational policies.
• Provide HR support and guidance to employees and managers on various workforce matters.

• HR Passion – A commitment to delivering outstanding service in public sector HR.
• Technical Expertise – Experience with Microsoft Office and NeoGov systems
• Project Management Skills – Ability to handle multiple priorities, meet deadlines, and take initiative.
• Strong Communication – Clear, professional, and approachable when interacting with employees at all levels.
• Confidentiality & Ethics – Maintains the highest level of professionalism and discretion in all HR matters.

ABOUT THE CITY OF MONTEREY:

Nestled along California's Central Coast, the City of Monterey is known for its natural beauty, rich cultural heritage, hospitality, and sense of community. The City of Monterey is a full-service charter city operating under a Council-Manager form of government that provides police, fire, public works, planning, recreation, and parks services and operates its conference center, sports center, parking, and marina facilities.

WHAT SETS US APART?

At the City of Monterey, we believe in creating a workplace that values innovation, collaboration, and professional growth. As part of our HR team, you’ll have the opportunity to make a meaningful impact on employees and the organization as a whole. We offer a competitive benefits package to full-time employees. Some of these benefits include a Health Spending Fund, Medical, Dental, Vision, and Life Insurance, Vacation Accruals, Sick Leave, 14 Paid Holidays, Education Incentive Pay, Tuition Reimbursement Programs, CalPERS Retirement, and more!

Application Process

A limited number of applicants who clearly show that they most closely meet the needs of this position in terms of training, experience, education, and other job-related characteristics will be accepted to participate in the selection process. This process will include evaluation and initial screening of the standard on-line City application to determine which candidates progress to the next phase of the recruitment process. The subsequent selection process may include a written test/written exercise, performance exercise, panel interview, and a final departmental interview. The Human Resources Department reserves the right to make changes to components of the examination process.

As a condition of employment, the selected candidate will be required to successfully pass a Live Scan fingerprint background check and reference check. Depending on the position, as a condition of employment, the selected candidate may also be required to pass a physical exam including a drug screen and a federal background check to gain access to military and police facilities and systems.

Candidates who successfully complete all phases of this recruitment process will be placed on an eligibility list. The eligibility list is active for 12-months and may be used to fill additional positions including lower-level positions determined to have similar duties and requirements.

EQUAL OPPORTUNITY EMPLOYER: The City of Monterey provides outstanding services to the public and is deeply committed to a community and workforce that is inclusive, equitable, and diverse. We welcome and encourage applications from all qualified applicants, including underrepresented minorities that contribute to the diversification and enrichment of ideas and perspectives. The City of Monterey does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual’s status in any group of class protected by applicable federal, state or local law.

Examples of Duties

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Interprets, monitors, and applies City, State and Federal personnel laws and regulations.
• Investigate, interpret, analyze and prepare recommendations relating to proposed or existing programs, services, equipment, and grants involving a need for personnel input.
• Analyze, interpret, explain, and recommend the modifications and/or implementation of City personnel policies, procedures, programs and services to City staff, Council, or advisory bodies; may install new systems and train personnel.
• As assigned, investigates and prepares reports for specific requests and complaints relating to personnel services.
• May meet with members of the public, outside agencies, or other City departments to explain policies, programs, and respond to requests for information or complaints.
• Conducts research, analyses, surveys, job audits and makes recommendations for enhancing, modifying and/or adding to the City's classification system and class specifications; such reviews may involve individual positions, classes or series of classes.
• Conducts research, analyzes, services, and make recommendations relating to the administration of the City's compensation system;
• Assists in the administration of the City's labor relations program by performing research analysis, surveys and making recommendations.
• May serve as a member of the City's negotiating team during meet and confer.
• Participates in organization and staffing studies of City departments.
• Assists with employee development, safety, and training programs.
• Counsels employees and management on such matters as employee evaluations, disciplinary actions, grievances, and supplemental benefit programs.
• Case manage employees on industrial and non-industrial leaves.
• Conducts interactive process for employees seeking reasonable accommodations.
• Organize and conduct, or delegate, new employee orientation and exit interviews.
• Plans and coordinates recruitment/selection programs including determining labor market for advertising; review and evaluate applications; develop, evaluate, and validate selection instruments; administer and score examinations.
• Coordinate Workers' Compensation Program; provide recommendations to resolve questions from the City's third-party administrator, worker's compensation attorney, vocational rehabilitation counselors, etc.; promote and facilitate the modified return-to-work program with City staff; analyze claims and approve provider requests for services; make recommendations regarding settlement of claims; analyze laws and legislation; counsel employees regarding claims and benefits;
• Coordinate Benefits:manage open enrollment for benefitsthat include, but are not limited to: medical, dental, vision, life, employee assistance program, Legal Services, Short-Term/Long-Term Disability, Section 125 plans, COBRA, and retirement; develop recommendations for plan design and changes in benefit programs, counsel employees regarding program requirements and benefits; coordinates consultant preparation of annual premium rates for various benefits plans; serves as a liaison between employees, the City, and plan administrators, resolving problems regarding benefits, wellness, retirement, and the Section 125 plan; prepares request for proposals; staffs and coordinates a variety of on-going committees related to benefits.
• Supervise subordinate clerical staff, approve leaves and schedules, provide on-going management support, prepare and/or contribute to performance evaluations.
• Performs related duties as required.

Typical Qualifications

MINIMUM QUALIFICATIONS:
Education: Completion of a Bachelor's Degree from an accredited college or university with major study in personnel, public or business administration. A Master's Degree is desirable.

Experience: Three (3) years' experience in general personnel administration. Supervisory experience is desirable.

An equivalent combination of education and experience may be considered.

Supplemental Info

KNOWLEDGE AND SKILLS:

Knowledge:

• City organization, operation, policies, and procedures.
• Fundamental principles and practices of personnel administration, including methods and techniques of recruitment and selection, classification, compensation administration, safety and affirmative action.
• Principles of laws, governing labor relations/negotiations.
• Training techniques and program development.
• Federal and State laws and regulations applicable to municipal personnel administration.
• Analytical and statistical concepts and methods.
• Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management.
• Customer service principles, protocols, and methods.

• Becoming familiar and interpreting local ordinances, regulations and policies relating to the City's personnel system.
• Collecting, compiling and analyzing information and data and preparing complete and accurate reports.
• Operating a personal computer utilizing a variety of standard and specialized software.
• Analyzing problems, identifying solutions, and recommending techniques for resolution.
• Researching and compiling data for reports and technical documents, and preparing complete, comprehensive, and accurate reports.
• Using initiative and independent judgment within established procedural guidelines.
• Assessing and prioritizing multiple tasks, projects and demands.
• Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations.
• Establishing and maintaining cooperative working relationships with co-workers.
• Operating a personal computer utilizing a variety of standard and specialized software.
• Communicating effectively verbally and in writing.

• Standing & Walking – Primarily sedentary classification although standing in work areas and walking between work areas may be required.
• Lifting - Ability to safely lift up to 20 pounds; this requirement includes bending at knees to facilitate proper lifting techniques.
• Manual Dexterity - Ability to perform multiple work activities requiring a significant level of physical and mental coordination, such as operating a computer keyboard; copying, and adding machines; writing.
• Visual – Ability to read printed materials and view a computer screen for long periods.
• Hearing and Speech - Ability to communicate in person, before groups, and over the telephone.
• Mobility – Ability to work in a standard office setting and operate a motor vehicle to visit various meeting sites, reach, carry, push, pull, stoop, and bend.

Tuition Reimbursement: $2,000 per fiscal year.

Deferred Compensation: City will match employee paid contributions to a maximum of $150.00 per month.

Retirement: CalPERS 2.7% @ 55 with highest year formula is provided for current City of Monterey employees or new employees who were hired prior to January 1, 2013 and who are currently active or have been active within six months of the date of hire in the CalPERS retirement system. The employee retirement contribution for these employees is 11% and is deducted on a pre-tax basis. The CalPERS retirement formula for new employees who do not meet the criteria stated above is 2% @ 62 with highest three year compensation. The employee retirement contribution is 7.75% and is deducted on a pre-tax basis. The City participates in the Medicare portion of Social Security.

Health Plan Spending Fund: A minimum of $914.82 per month up to $2,540 per month, dependent upon level of participation (cash-in-lieu of benefits is $300) may be used to purchase medical benefits for the employee and dependents through the PERS Health Plan Program, dependent dental, additional life insurance, dependent care, and/or health care expenses through a Section 125 Flexible Spending Account.

Dental: Fully paid employee premium by the City.

Vision: Fully paid premium for employee and eligible dependents.

Life Insurance: $50,000 policy paid by the City, with an option to purchase additional coverage up to $350,000.

Short Term / Long Term Disability Plan: The City provides a Short Term/Long Term Disability Plan.

Flexible Spending Account: The Section 125 Plan provides for an employee to set pre-tax dollars aside, through a payroll deduction, for reimbursement of health care and dependent care expenses.

Group Legal: Subject to provider limitations, the City will continue to provide a Group Legal Services Plan for employees represented by GEM through an employee-paid premium. Participation in the program shall be voluntary and consistent with the provider's requirements that the potential pool of participants must include a minimum of 200 employees

City Recreation Program Fees: Resident Rates for City Recreation classes and programs for employees and immediate family household members.

Voluntary Unpaid Leave: With advance approval, an employee may take up to forty (40) hours of unpaid leave per calendar year.

• Relocation assistance, sick leave and vacation balances and initial vacation accrual rate negotiable.

• Candidate selected will serve up to one-year probationary period.
• Candidates who pass the testing process will be placed on an eligibility list. This list may be used to fill additional positions (including subordinate positions) that become available during the life of the list.
• This bulletin is for informational purposes only and does not supersede rules regulations, ordinances and resolutions currently in effect.
• Pursuant to the Immigration Reform Act of 1986, employees must show proof of identity and eligibility to work in the United States.
• The City of Monterey is an Equal Opportunity Employer.