Job Title: Human Resource Coordinator
FLSA Status: Non-Exempt
Job Type: Full-Time
Reports to: HR Director
Full-Time Benefits:
- Retirement accounts (You can contribute at any time, but the Y will contribute 12% after two years of service with 1,000 hours in each of the two years)
- Medical, Dental, Vision, and Life Insurance Plans
- Access to a MNsure Navigator
- Medical and Dependent Flexible Spending Accounts available
- Long and Short-Term Disability Coverage
- Employee assistance program
- Complimentary nationwide 2 adult family membership to the Y
- Discounts on programs, summer camps, YMCA Camp Miller
- Paid time off (About 120 hours/ year and starting with 40 hours)
- Paid parental leave
- Subscription to the Calm app
- Bereavement leave
- Paid holidays
- Team member referral program
- Employee engagement and appreciation activities
- Growth and development opportunities
- Free parking
- Leadership certification and related training offered and encouraged
Summary/Objective
The Human Resource Coordinator aids with and facilitates the human resource processes at all Duluth Area Family YMCA locations and assigned partner YMCAs. This position ensures positive employee relations. The Human Resource Coordinator ensures that plans are administered in accordance with federal and state regulations, and that plan provisions are followed. This role provides administrative support to the human resource functions as needed, including record-keeping, file maintenance, and HRIS entry. The HR Coordinator may assist other HR staff with related HR tasks as needed.
Our Culture
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you.
Essential Functions
- Builds relationships with all supervisors and staff members to promote a welcoming space to all staff.
- Communicates with all supervisors, staff, members, guests, and volunteers in a clear, concise, and positive manner. Provides administrative assistance and acts as a point of contact for questions and concerns.
- Tracks employment status of all staff and administers personnel change of status forms as submitted by supervisors. Updates employee information as needed.
- Administers background checks for all other YMCA departments through the Association’s systems.
- Schedules meetings with all employees at the Y upon hire for onboarding paperwork; including staff on J-1 or F-1 Visas.
- In conjunction with the HR Director, leads performance management reviews for part-time staff.
- Works with partner Ys to coordinate various HR processes.
- Files and audits all employee personnel records.
- Assists with recruitment efforts and conducting interviews as needed.
- Prepares or responds to correspondence as needed, such as employment verification, offer letter, compensation packages, etc.
- Tracks and updates all CPR/AED/First Aid and Lifeguard certifications in HRIS and registers team members for CPR certification classes.
- Monitors and processes employee membership account changes.
- Conducts training with new supervisors on various responsibilities and HR procedures.
- Monitors and tracks completion of mandatory trainings upon hire and annual re-assignment in conjunction with other HR staff.
- Assists with tracking employee parking spaces and driver authorization processes.
- Orders business cards and/or name badges for staff as needed.
- Updates Association directory and organizational chart as needed.
- Develops and implements strategies for successful and efficient completion of various HR projects and responsibilities.
- Fosters an inclusive environment appreciative of differences in the workplace.
- Meaningfully participate in and lead efforts to support the Y’s commitment to equity and diversity.
YMCA Competencies
- Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community.
- Communication & Influence: Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause.
- Inclusion: Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.
- Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgment.
- Functional Expertise: Executes superior technical skills for the role.
- Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.
- Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations.
Supervisory Responsibility
There are no supervisory responsibilities for this position.
Work Environment
The Human Resources Coordinator will work in an office environment and will utilize typical office equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
- Regularly required to use a computer for extended periods, ability to communicate using a computer and/or phone.
- Frequently is required to sit and reach, and must be able to move around the work environment.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
- The noise level in the work environment is usually moderate.
- While performing duties of this job, employee is frequently required to stand; walk; sit; use hand to handle or feel; reach with arms and hands.
- Must be able to remain alert.
- Must be able to sit or stand for extended periods.
Position Type/Expected Hours of Work
The Human Resource Coordinator is a full-time non-exempt position. The position is expected to be 40 hours per week and the hours are typically during the weekday. Work may be required in the evenings and weekends as needed.
Travel
Ability to travel to all Duluth Area Family YMCA branches is required. Travel to other Y locations in the state and surrounding states may be required. Other travel may be required to attend meetings, conferences, and other work-sanctioned events.
Required Education and Experience
- Bachelor's degree in human resources or related field and/or equivalent experience.
- Basic CPR/AED and First Aid for adults, children, and infants (required). Training can be provided upon hire and must be obtained within 60 days. Higher levels of certification are accepted.
- At least two years related human resources experience
- Excellent verbal and written communication skills.
- Advanced interpersonal and customer service skills.
- Strong organizational skills and attention to detail.
- Effective time management skills with a proven ability to meet deadlines.
- Working understanding of human resource principles, practices, and procedures.
- Ability to function well in a high-paced environment with multiple deadlines.
- Proficient with Microsoft Office Suite or related software.
- Commitment of supporting principles of equal opportunity and affirmative action to achieve a diverse work environment.
Preferred Education and Experience
- Experience using HRIS systems like ADP or Paycom as well as background and reference check systems.
- SHRM-CP credential.
Additional Eligibility Qualifications
Must be able to pass a background check.
EEO Statement
The Duluth Area Family YMCA (the Y) provides equal employment opportunities (EEO) to all employees and applicants for employment without regards to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Y complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation, and training.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
