- DEPT OF HEALTH/MENTAL HYGIENE
- Full-Time
- Exam May Be Required
Job Description
We exist to provide answers in support of families and communities during times of profound need.
The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.
- Commitment: Dedicated to the mission at all times
- Accountability: Responsible to each other and the community
- Resilience: Adapt in the face of adversity
- Excellence: Achieve and maintain the highest quality
- Service: Innovate to meet evolving needs
The core functions of the Human Resources & Labor Relations Unit include recruitment, onboarding/offboarding, employee discipline, labor relations, performance management, payroll, timekeeping, leaves, and professional development. The selected candidate will assist with various administrative tasks included but not limited to:
- Serve as the supervisor, overseeing and handling functions within payroll, timekeeping, leaves, and benefits, and performing tasks as needed.
- Ensure timely responses to employees and oversight agencies.
- Serve as the point person for the full transition of Leaves & Benefits, ensuring staff are trained appropriately.
- Lead regular HR Operations teams meetings, providing updates to the Director of HR Operations.
- Provide effective leadership to team members and direct reports, reviewing work assignments for correctness when required.
- Assign and ensure timely completion of all payroll, timekeeping, and leaves actions, escalating to HR leadership when necessary.
- Communicate appropriately with all levels of the agency, ensuring correct and accurate information is being provided.
- Ensure that 0150s/0180s are processed timely, and 161 reports are reviewed diligently, communicating with the requisite parties to resolve any issues.
- Ensure that staff records are updated across all relevant systems, and updates are provided to internal and external partners appropriately.
- Conducts research and provides comprehensive responses to employees, and agency leadership.
- Ensure that payroll, timekeeping, leaves, and benefits actions are processed accordingly, monitoring for correctness.
- Interpret updates and ensure compliance with citywide time & leave policies, procedures, and initiatives.
- Provide assistance, coaching, and guidance to the HR Operations teams to facilitate implementation of agency and citywide directions.
- Produce and maintain regular reporting, ensuring that accurate data is provided regularly.
- Draft standard operating procedures.
- Work closely with the Director of HR Operations to troubleshoot complex issues and to assist in the resolution of high priority matters.
- Work with HR management and leadership in the implementation of an HR management system, ensuring staff are trained.
PRINCIPAL ADMINISTRATIVE ASSOC - 10124
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Shortlist
- Experience Level:Experienced (Non-Manager)
- Category:Administration & Human Resources
