Trustpoint.One is enthusiastic to partner with a busy and respected immigration law firm in Philadelphia to help them hire a Legal Billing Specialist on a direct hire basis. This role is ideal for someone with a sharp eye for detail, great communication skills, and the ability to manage a high volume of billing with accuracy and efficiency. The firm offers a hybrid work schedule following an onboarding period, paid parking, and firm-paid medical insurance.
What You’ll Do:
- Prepare and process monthly billing in accordance with the firm’s policies and client-specific guidelines
- Print, review, and finalize pre-bills and invoices
- Execute complex billing arrangements (including fixed fees, discounts, split billing, and electronic invoicing)
- Respond to internal and client billing inquiries promptly and professionally
- Monitor invoice payments, follow up on outstanding balances, and assist with collections
- Maintain accurate client billing data, including rates, templates, addresses, and e-billing platforms
- Handle weekly bank deposits and reconcile payments in billing software
- Liaise with third-party software and payment processors to troubleshoot issues
- Provide updates on accruals, budgets, and outstanding balances
- Generate monthly reports and assist with special projects as needed
- Support the Billing Supervisor and broader accounting team as necessary
- Collect in-house consultation payments and process credit card transactions
What We’re Looking For:
- Associate degree with relevant experience required; bachelor’s degree or accounting coursework preferred
- Prior billing experience in a law firm or professional services environment is strongly preferred
- High attention to detail and ability to manage complex billing with accuracy
- Proficiency in Microsoft Office, Adobe, and billing/accounting platforms
- Ability to thrive in a fast-paced environment and handle high volumes of billing
- Strong interpersonal skills and the ability to collaborate with attorneys, paralegals, staff, and clients
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- billing in a law firm: 1 year (Required)
Ability to Commute:
- Philadelphia, PA 19102 (Required)
Work Location: Hybrid remote in Philadelphia, PA 19102
