Legal Practice and Resource Assistant

Womble Bond Dickinson (US) LLP’s Nashville, TN office is actively seeking a Legal Practice & Resource Assistant to support multiple attorneys. Duties will include a combination of practice support and administrative office responsibilities:

RESPONSIBILITIES:

• Word processing, formatting, editing and proofreading of documents.
• Maintaining a working knowledge of attorneys’ areas of practice
• Preparing and maintaining client and office files, including file indexes for legal documents
• Screening routine telephone calls per the attorneys’ instructions
• Preparing client billings and maintaining billing files. Working with Billing Department to resolve billing problems and efficiently processing final billing statements and letters.
• Maintaining accurate and up-to-date records such as name/address list, client/matter numbers, and marketing mailings.
• Scheduling meetings and conference rooms.
• Calendaring attorneys’ various meetings, appointments, court dates, etc.
• Scheduling outside vendors, such as court reporters and expert witnesses
• Managing conflicts checks, new client matter openings, and engagement and waiver letters
• Making travel arrangements
• Processing expense reports
• Maintaining attorneys’ bar and professional memberships
• Providing support for business generation efforts, including assisting with creating presentations
• Supporting attorneys in recruiting and other growth initiatives
• Maintaining knowledge of Firm policies, procedures, formats and specialized terminology
• Reserving conference rooms for meetings and events received from attorneys and staff in other WBD offices.
• Placing catering orders and preparing conference rooms for breakfast and lunch meetings and special office and client events
• Greeting and directing clients and guests to conference rooms
• Maintaining the cleanliness of the breakroom, conference rooms and reception seating area
• Ordering and stocking the breakroom with coffee, tea, water, other beverage supplies, and paper products.
• Managing office support services, including incoming/outgoing mail and FedEx, scanning and copying documents, books and other materials, and ordering and stocking office supplies
• Processing payment of invoices
• Preparing offices for new hires
• Coordinating building facility requests
• Maintaining relationships with vendors and building security

REQUIREMENTS:

• Bachelor’s degree preferred or at least five years of related experience
• Litigation support skills preferred
• Microsoft Word, PowerPoint, and Excel proficiency
• Ability to multi-task and work independently
• Punctuality and satisfactory attendance are imperative
• Attention to detail
• Excellent oral and written communication skills as well as proofreading skills
• Strong organizational and interpersonal skills
• Excellent client service is expected