Legal Processing

Job Title: Processing

Work Location:

Department: File Management

Reports to: Director of Production and innovation

Job Overview:

Essential Duties and Responsibilities:

• Proof/review Commitment/PTR prepared by vendor to title search scanned and confirm all items listed on search that affect property and/or parties are correctly included.
• Confirm that all requirements & exceptions satisfy the company and underwriter guidelines.
• Verify accuracy of legal description prepared by vendor and that it matches the legal description in the last source of title.
• Verify tax information is shown on search and save to file.
• Select correct deed(s) and affidavits requiring Attorney review and approval are placed in the file (title folder) and that they are generated correctly (signature lines, notary acknowledgements, exhibits, prepared by firm)
• Review default policy types to be issued and confirm premium for policies and standard endorsements are in the file and correct.
• Task file to correct Attorney for review and approval.
• These tasks should be completed within 24 hours of the file being completed by the vendor.
• Files are prioritized first in, first out. A rush order, depending on the circumstance, may disrupt the prioritization, but upon completion of the rush order, the Processor will return to FIFO.
• Generate CPL (with information available)
• Add charges for any additional services (doc prep, etc.) to CD to make sure they are charged for services performed.
• Coordinate with Funding for preparation of Invoices for Doc Prep, Title Only, etc. files.
• Send title work package to lender (commitment, CPL, wiring instructions, E&O, and prelim CD/HUD) within 24 hours of Attorney approval being received. Send the title package via Qualia so there is record of when the package was sent and to whom. Prelim CD/HUD will be reviewed and prepared by the branch and should be in the file by the time the attorney has reviewed and approved the commitment/PTR.