RMV Morton Law, APC, is seeking a dedicated and detail-oriented Legal Secretary with a minimum of 2 years experience . Our firm has a long history providing business, tax and estate planning/trust administration services in Coronado and is searching for a team player to continue to develop client relationships.
Successful candidate should possess excellent interpersonal skills with colleagues and clients. You must be well organized and proficient in Microsoft Word, Excel, Timeslips and Outlook. Notary Public certificate is preferred or ability to qualify as a Notary Public required (firm willing to pay for training/certification).
Responsibilities and duties will include, but are not limited to:
- Greet incoming clients and visitors.
- Manage a multi-line phone system, handle incoming calls from clients, and relay messages to attorneys.
- Serve as a point of contact for clients, providing updates and answering questions.
- Manage calendars and schedule appointments for attorneys.
- Handle client intake, including correspondence and emails.
- Perform general office duties, such as filing, copying, and scanning documents.
- Record billable hours and expenses, prepare invoices and assist with billing inquiries.
- Follow up with clients about the status of their cases and any upcoming deadlines.
Requirements:
- High school diploma or equivalent; Associate's degree or higher in Legal Studies, Paralegal Studies, or a related field is a plus.
- Minimum of 2 years experience in a law office.
- Knowledge of rules and procedures of pleading and practice in trust and estate administration.
- Proficiency in Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Strong work-ethic, positive attitude, and self-motivated.
- Extremely organized and professional.
Benefit package includes paid time-off, health insurance, SIMPLE IRA plan with employer contributions, and payment for continuing education expenses.
***THIS IS NOT AN ENTRY LEVEL POSITION; IF YOU DO NOT HAVE PRIOR OFFICE ADMINISTRATION EXPERIENCE PLEASE DO NOT APPLY.***
To apply, please submit your resume, cover letter, and salary requirements. Writing samples are encouraged.
Job Type: Full-time
Pay: From $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Bachelor's (Preferred)
Experience:
- Law office: 2 years (Preferred)
License/Certification:
- Certified Notary Public (Preferred)
Ability to Commute:
- Coronado, CA 92118 (Required)
Work Location: In person
