JOB STATUS:
UNTIL FILLED
POSTING DATE:
07/30/2025
POSTING NUMBER:
00007285
LOCATION:
Graphic Arts Center
POSITION TITLE:
Mail Center Clerk
JOB DESCRIPTION:
Primary Purpose
To coordinate the postal information center for the school district and act as a liaison between schools/departments and all requests for postal and graphic arts services. This position also provides administrative and basic bookkeeping support to ensure smooth departmental operations.
To coordinate the postal information center for the school district and act as a liaison between schools/departments and all requests for postal and graphic arts services. This position also provides administrative and basic bookkeeping support to ensure smooth departmental operations.
RESPONSIBILITIES:
Major Responsibilities and Duties
Administrative Assistance Responsibilities and Duties
Administrative Assistance Responsibilities and Duties
1. Receive and route incoming calls; provide administrative support to the Graphic Arts department.
2. Provide follow-up information to district staff regarding graphic arts and mail work order status.
3. Prepare and maintain accurate reports, charts, and records for the Graphic Arts Manager and Chief Communications Officer.
4. Monitor and manage the Graphic Arts Center budget, contracts, and accounts payable/receivable.
5. Monitor and manage the mail center budget, contracts, and accounts payable/receivable.
6. Provide basic bookkeeping duties, including invoice processing, expense tracking, and purchase order coordination.
7. Provide occasional administrative support for department projects, scheduling, or event logistics.
2. Provide follow-up information to district staff regarding graphic arts and mail work order status.
3. Prepare and maintain accurate reports, charts, and records for the Graphic Arts Manager and Chief Communications Officer.
4. Monitor and manage the Graphic Arts Center budget, contracts, and accounts payable/receivable.
5. Monitor and manage the mail center budget, contracts, and accounts payable/receivable.
6. Provide basic bookkeeping duties, including invoice processing, expense tracking, and purchase order coordination.
7. Provide occasional administrative support for department projects, scheduling, or event logistics.
Mail Center Responsibilities and Duties
8. Respond to all postal inquiries and assist district staff with mail and graphic arts order status.
9. Maintain the workflow between Graphic Arts and the mail center; oversee mail center work schedules.
10. Manage and update the mail center website on LamarNet.
11. Coordinate with Post Office personnel and serve as district liaison.
12. Create and implement mail center procedures and train staff as needed.
13. Process all incoming and outgoing district mail, including sorting, posting, and delivering.
14. Oversee and support bulk mailings, progress reports, report cards, and absentee reports.
15. Maintain accurate postal supply inventory and manage procurement.
16. Conduct and compile postal surveys as needed.
17. Maintain professional relationships with USPS staff and school district mail center contacts.
18. Attendance at work is an essential function.
19. Perform other duties as assigned by the supervisor or designee.
9. Maintain the workflow between Graphic Arts and the mail center; oversee mail center work schedules.
10. Manage and update the mail center website on LamarNet.
11. Coordinate with Post Office personnel and serve as district liaison.
12. Create and implement mail center procedures and train staff as needed.
13. Process all incoming and outgoing district mail, including sorting, posting, and delivering.
14. Oversee and support bulk mailings, progress reports, report cards, and absentee reports.
15. Maintain accurate postal supply inventory and manage procurement.
16. Conduct and compile postal surveys as needed.
17. Maintain professional relationships with USPS staff and school district mail center contacts.
18. Attendance at work is an essential function.
19. Perform other duties as assigned by the supervisor or designee.
EXPERIENCE:
Minimum Experience:
- Related experience in operation of postal services, mail equipment and receptionist duties
QUALIFICATIONS:
Minimum Education/Certification:
- High school diploma or G.E.D.
- 15 credited college hours OR three years of experience as a secretary or similar office experience
- Valid Texas driver’s license
- Eligible for coverage under the District’s vehicle insurance program
Special Knowledge/Skills:
- Strong organizational and multitasking skills
- Ability to understand and follow oral or written instructions
- Ability to maintain accurate records for district postage and Graphic Arts
- Ability to formulate graphs and charts for postage usage and Graphic Arts records
- Proficiency in Microsoft Word, Excel, Publisher, and other office software
- Knowledge of mail processing systems and general office administration
- Basic understanding of bookkeeping tasks, including invoice tracking, purchase orders, and account reconciliation
OTHER INFORMATION:
Working Conditions
Mental/Physical Demands/Environmental Factors:
Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking (1-3 hours per day), standing (1-3 hours per day), specific visual requirements (ability to read mail addresses/telephone book), specific hearing requirements (ability to discriminate sounds, telephone conversations).
Mental/Physical Demands/Environmental Factors:
Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking (1-3 hours per day), standing (1-3 hours per day), specific visual requirements (ability to read mail addresses/telephone book), specific hearing requirements (ability to discriminate sounds, telephone conversations).
Excessive noise (intermittent), works around machinery with moving parts, unusual fatigue factors (constant response to telephone calls).
JOB CONTACT INFORMATION:
APPLY TO:
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
GROUP / GRADE:
Wage/Hour Status: Hourly; Reports To: Graphic Arts Manager; Date Revised: May 2025
SALARY:
Pay Grade: 12 Tech
DAYS:
230
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