Job Summary
We are seeking a detail-oriented and proactive Office Assistant to support our team in daily administrative tasks. The ideal candidate will play a key role in ensuring the smooth operation of our office by providing exceptional organizational and clerical support. This position is perfect for someone who thrives in a dynamic environment and is passionate about delivering excellent customer service.
Duties
- Manage incoming calls and provide outstanding customer support with professional phone etiquette.
- Utilize phone systems effectively to direct calls and take messages as needed.
- Perform data entry tasks accurately, maintaining up-to-date records and files.
- Organize and maintain physical and electronic filing systems for easy retrieval of information.
- Assist with scheduling appointments and managing calendars using Google Suite.
- Provide clerical support including preparing documents, correspondence, and reports.
- Serve as a medical receptionist when required, greeting patients and managing patient flow.
- Collaborate with team members to ensure efficient office operations.
Skills
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent customer support skills, demonstrating professionalism in all interactions.
- Proficient in phone etiquette and experienced with various phone systems.
- Accurate data entry skills with attention to detail.
- Familiarity with filing systems, both physical and digital.
- Proficient in Google Suite applications (Docs, Sheets, Drive).
- Previous experience as a medical receptionist is a plus but not required.
- Basic clerical skills including typing, document preparation, and record keeping.
- Comfortable using computerized systems for various administrative functions.
Join our team as an Office Assistant where your contributions will be valued, and your skills will help drive our success!
Job Type: Part-time
Pay: $16.50 - $20.00 per hour
Expected hours: 20 – 30 per week
Schedule:
- Day shift
Ability to Commute:
- Gilroy, CA 95020 (Required)
Ability to Relocate:
- Gilroy, CA 95020: Relocate before starting work (Required)
Work Location: In person
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