TITLE: Office Clerk
DEPARTMENT: Various
REPORTS TO: Department Administrator or Office Manager
RECEIVES GUIDANCE FROM: Department Administrator, Office Manager, Executive Secretary
EVALUATES: N/A
POSITION INVENTORY: A13
POSTION TYPE: CLER
FLSA STATUS: Non Exempt
FT/PT: Full Time
DAYS: 215 or 260 / 12 months (Year round) depending on the school needs
HOURS: Working 7.5 hours per day
BASIC FUNCTION: The Office Clerk will assist the Executive Secretary, fill in for absences and perform assigned tasks.
ESSENTIAL FUNCTIONS:
1. Update and deliver information for staff.
2. Distribute faxes as they are received.
3. Make copies for the office and staff.
4. Keep address listing up to date.
5. Order supplies for the main office, teacher’s workroom, and related office equipment.
6. Upkeep, order and refill postage machine.
7. Print and update teachers’ sub folders.
8. Maintain and update staff phone list as needed.
9. Make copies of the weekly bulletin for staff and distribute.
ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):
- Attend work on a prompt and regular basis.
- Maintain confidentiality.
- Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
- Assist with other duties as may be assigned.
HIRING SPECIFICATIONS:
Required:
1. High school diploma, GED or HiSet
Desired:
1. Strong organizational skills
2. Bilingual
3. Knowledge of SharePoint
Skills, Knowledge, and Abilities:
1. Basic computer skills
2. Effective interpersonal skills
3. Effective written and oral communication skills
PHYSICAL DEMAND:
FREQUENCY:
Standing
Frequent 33% - 66%
Walking
Frequent 33% - 66%
Sitting
Frequent 33% - 66%
Bending/Stooping
Occasional 1% - 32%
Reaching/Pushing/Pulling
Occasional 1% - 32%
Climbing/Stairs
Occasional 1% - 32%
Driving
Never 0%
Lifting (50 lbs.)
Carrying (25 feet)
Occasional 1% - 32%
Manual Dexterity Tasks
Telephone
Frequent 33% - 66%
Computer
Frequent 33% - 66%
Other
Frequent 33% - 66%
Working Conditions
Inside
Constant 67%+
Outside
Occasional 1% - 32%
Extremes of Temperature/Humidity
Occasional 1% - 32%
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.
All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.
Approved By: Maureen Norris
Date: 07/19/2021
