Office Coordinator

The Company:

Outschool’s mission is to inspire kids to love learning. In our fast-changing world, the traditional educational system struggles to meet the diverse and evolving needs of young learners. Outschool reimagines this system, offering flexible and engaging learning experiences as a supplement and alternative to traditional education. By connecting learners with a global community of teachers and peers through our online platform, we make learning personal, dynamic, and deeply human.

The Role: 

Outschool is looking for a highly organized and proactive Office Coordinator to help keep our San Francisco office running smoothly. This role includes supporting daily workplace operations, assisting with in-office coordination, and providing light administrative support to company leaders. The right candidate will have prior experience in an office or administrative role, enjoy creating order, and be ready to pitch in wherever needed. We’re looking for someone who will bring energy, warmth, and a positive presence to our space; someone who reflects Outschool’s values and helps foster a welcoming environment. 

We’re especially looking for someone who is curious, adaptable, and eager to grow into the role. You’ll work closely with a manager who brings decades of administrative leadership experience and values mentorship. This is a great opportunity to build a strong foundation in workplace and executive support while developing your skills in a collaborative and fast-paced environment.

This role will be located in San Francisco, CA (five days/week in office). 

Key Responsibilities: 

• Provide in-office support for visiting team members or events such as team offsites and administrative support to the COO and potentially other executives (primarily calendar-related).
• Workplace/Culture Support:
• Serve as the go-to in-office point of contact for staff needs and SF office upkeep, including meal coordination
• Monitor office supplies and coordinate orders as needed
• Support in-office culture moments and events as requested
• Provide on-site support for in-office gatherings such as Heads’ Offsites and other team events
• Help arrange local SF activities and team-building events 
• Help maintain a vibrant, inclusive, and upbeat environment that reflects Outschool's culture and values 
• Administrative Support: 
• Coordinate calendar needs and schedule meetings for the COO and potentially other executives; support travel bookings as needed.
• Assist with creating or editing documents and slides, taking meeting notes, and following up on tasks for the COO and potentially other executives.
• Handle sensitive information with discretion. 

Desired Experience & Skills: 

• 2+ years of experience in an administrative, office coordination, or similar support role
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Proficiency with Google Workspace and Slack
• Comfortable working independently in a fast-paced office setting
• Warm, helpful, and proactive approach to supporting a team
• Brings enthusiasm, friendliness, and a team-first mindset; serves as a positive representative of Outschool culture
• Previous experience in a startup or fast-moving company is a plus

Compensation: 

Benefits:

This is a contract-to-hire role. As a contractor, benefits are not included; however, we offer a collaborative and welcoming work environment. A full benefits package would be available if converted to a full-time employee.

We use Covey as part of our hiring and / or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on March 21, 2024.

Please see the independent bias audit report covering our use of Covey here.

Outschool Cares:

• Shared Financial Success: Competitive salaries, stock options, and investment plans that make saving for retirement easier.
• Health & Wellness: Comprehensive health, dental, vision, disability, and life insurance coverage options for employees and their families. Our medical benefits include fertility and family planning coverage. We also provide employees with online access to coaching and therapy sessions.
• PTO & Family Benefits: PTO and family leave enable our team to take the time that we need to recharge, relax, and spend time with family and friends.
• Fully Distributed: We create a remote culture through expensable meals, virtual events, expensable home office setup, and internet allowance.
• Lifelong Learners: Annual budgets to self-direct our professional development as well as DEI learning. There’s also a budget for employees’ learners to take classes on Outschool!
• Community Impact: Outschool matches employee donations to established charities and has committed to support Outschool.org’s non-profit programs.