Office Manager

Overview
Kabs4kids is seeking an experienced and highly organized Office Manager to oversee the day-to-day administrative operations of our transportation company. The ideal candidate will be responsible for managing office staff, coordinating logistics support, handling financial and HR administrative tasks, and ensuring that all office procedures run smoothly and efficiently.

Responsibilities

• Oversee general office operations including scheduling, filing, data entry, and supply management.
• Support fleet and dispatch operations by coordinating with drivers, maintenance teams, and logistics personnel.
• Maintain compliance with transportation regulations (DOT, FMCSA, RMV, etc.) and ensure proper documentation.
• Assist with coordinating and maintaining 7D training programs, including scheduling classes, tracking certifications, and ensuring compliance with state requirements.
• Manage office budgets, process invoices, and handle petty cash and expense reports.
• Assist in HR functions including employee onboarding, timekeeping, payroll coordination, and personnel records.
• Serve as a liaison between departments, vendors, and clients to facilitate communication and ensure high service quality.
• Prepare reports, presentations, and correspondence as required by management.
• Ensure a safe, organized, and professional work environment in the office.

Skills

• Proven experience as an office manager, administrative supervisor, or similar role (experience in the transportation/logistics industry strongly preferred).
• Strong organizational and multitasking skills.
• Familiarity with transportation compliance and documentation preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
• Strong interpersonal and communication skills.
• Ability to lead a small team and work collaboratively across departments.
• Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• Bilingual skills are a plus, especially in Spanish / Haitian Creole.

Join our team as an Office Manager where your organizational skills will contribute significantly to our success. We look forward to welcoming a dedicated professional who thrives in a dynamic office setting.