Office Manager
Job description
Join a hands-on team introducing Montana's next generation to science, technology, engineering, at/design, and math (STEAM). STARBASE Montana is the Department of Defense's premier youth outreach program, running classrooms at Fort Harrison and the 120th Airlift Wing in Great Falls. Every 5th grade class in the Helena Public School District spends 5 days in our Fort Harrison classroom for hands-on STEAM activities, and we extend that mission through afterschool programs and summer camps across the greater Helena area and throughout the state.
We're looking for an organized, adaptable Program Specialist 1/Office Manager to keep our Fort Harrison site running smoothly — someone who thrives on variety, from managing student records to jumping into a classroom or a camp activity when needed.
This position reports to the STARBASE Fort Harrison Director and works alongside two instructors and a STARBASE Advanced afterschool coordinator.
Primary Duties
- Manage front-office operations\: answering phones, maintaining email lists, and preparing correspondence
- Monitor stakeholder communications and assist Director in ensuring program objectives are met
- Print and prepare student materials for classroom sessions
- Build and maintain filing systems for permission slips, demographic data, student counts, media, purchasing, and inventory
- Assist the Director in identifying, suggesting, and implementing improvements to the STARBASE Fort Harrison program and services
- Assist in STARBASE reporting requirements
- Track, order, and manage supplies and equipment
- Support staff with classroom setup and scheduling
- Maintain a clean, functional facility — light janitorial work (cleaning, painting, trash, floors) and submitting maintenance work orders
- Collaborate with staff on planning, instruction, and logistics of summer camps and community outreach events
- Provide classroom instruction support as background in education or a STEM field allows
- Assist the Director in STARBASE Montana guideline & policy compliance
Work Environment\: Primarily an office and classroom setting on a military installation; some physical tasks (light janitorial work, classroom setup) are part of the role.
Skills mentioned
The State of Montana serves as the primary governing body for the 'Treasure State,' delivering a comprehensive range of public services to its residents and visitors. Established upon Montana's admission to the Union in 1889, the state government is headquartered in Helena and operates through three distinct branches: the Executive, Legislative, and Judicial. The Executive branch, led by the Governor, oversees the daily administration of state laws and manages numerous departments responsible for agriculture, commerce, corrections, environmental quality, and public health. These agencies work collaboratively to ensure the safety, prosperity, and well-being of Montana's citizens, managing everything from vast natural resources and state parks to transportation infrastructure and educational systems. As a major employer in the region, the State of Montana is committed to fostering a professional and inclusive work environment. The government employs a diverse workforce of thousands of dedicated public servants who fill roles ranging from administrative and technical positions to specialized careers in law enforcement, healthcare, and scientific research. The state emphasizes modernization and efficiency, utilizing advanced technologies and digital platforms to improve service delivery and citizen engagement. With a focus on fiscal responsibility and transparency, the State of Montana continues to adapt to the evolving needs of its population, promoting economic growth while preserving the unique heritage and natural beauty that define the state. Employees benefit from a robust support system, including comprehensive health plans, retirement programs, and opportunities for professional development, reflecting the state's dedication to its workforce.
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