Job Title: Operations Assistant
Status: Non- Exempt, 20 hours per week (4 hour work day - 5 days a week)
Department: Administration
Reports To: Director of Operations
About Us: BVMI is dedicated to providing high-quality healthcare services to those in need. We are committed to fostering a collaborative and inclusive work environment where every team member can thrive. Join us in making a difference in our community.
Position Overview: The Operations Assistant plays a crucial role in supporting the smooth functioning of BVMI. This position is responsible for overseeing various administrative and operational tasks to ensure efficiency and effectiveness across different departments.
Key Responsibilities:
Administrative
- Inventory management: Monitor inventory levels for clinical supplies and office supplies, research vendors, place orders, and coordinate with staff to optimize stock levels.
- Procurement: Source and procure necessary supplies and equipment, ensuring cost-effectiveness and timely delivery.
- General office duties: Handle general office tasks such as mail, filing, and running errands.
- Compliance: Maintain compliance with OSHA regulations by updating and managing the OSHA binder.
Technology
- Clinical form management: Create, update, and maintain clinical forms, including converting medical history forms to PDF format.
- Telehealth support: Provide backup support for troubleshooting telehealth programs.
- Digital tools and content management: Support technology needs across departments, including editing and updating the website (preferred experience with Wix or similar platforms), creating materials in Canva, and familiarity with Google Sites or website builders.
Cross-Functional Collaboration:
- Work closely with other staff members and departments to support organizational goals and initiatives.
- Collaborate with volunteers and interns to delegate tasks and leverage additional support for operational activities.
- Participate in staff meetings, training sessions, and strategic planning discussions to contribute ideas and insights.
Qualifications:
- High school diploma or equivalent; Bachelor’s degree preferred.
- Minimum of 2 years of office experience.
- Experience in scheduling, financial management, or procurement.
- Strong organizational and time management skills.
- Attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (or Google Workspace) and EMR systems (Athena preferred).
- Tech-savvy with the ability to quickly learn and navigate digital platforms, website tools, and content creation software.
- Valid driver’s license and reliable vehicle.
Benefits:
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and growth.
Equal Opportunity Employer: BVMI is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.
