Operations Assistant

TURNER EXCAVATING, INC—OPERATIONS ASSISTANT

General Purpose

Provides administrative, secretarial and clerical support to others in the company to maintain an efficient work environment. Provides customer service at the office and as needed at retail yard.

Main Job Tasks and Responsibilities

 answer phones and transfer to the appropriate staff member

 take and distribute accurate, detailed messages

 greet public and clients and either help them or direct them to the correct staff member

 retrieve and distribute incoming mail every day

 monitor incoming emails and answer or forward as required

 prepare outgoing mail for distribution

 prepare and deliver banking deposits

 fax, scan and copy documents

 maintain office filing and storage systems

 update and maintain databases such as mailing lists, contact lists and client information

 retrieve information when requested

 ACCOUNTS RECEIVABLE PROCESSING: accurately create weekly billing invoices for customers, and distribute via email, mail

--ACCOUNTS PAYABLES PROCESSING: record and maintain payables as they come in for efficient payment

 accurately create monthly statements for customers and distribute via email, mail, fax

 record daily retail transactions accurately

 co-ordinate and maintain staff administrative records such as company radios and other issued equipment and fuel cards

 type documents, reports and correspondence

 co-ordinate and organize appointments and meetings

 assist with event planning and implementation

 monitor and maintain office supply inventory

 ensure office equipment is properly maintained and serviced

 perform work related errands as requested such as going to the post office and bank

 perform out-of-area parts runs to Susanville, Reno, Red Bluff, Redding, Chico

 perform personal errands for OWNERS, when needed

 maintain mileage records for reimbursement on use of personal vehicle

 keep office and common areas clean and tidy

 list and manage auction/for sale items on websites such as Marketplace

 provide pricing and product information to customers and potential customers

 assist with coordinating county inspections

 use online resources to locate needed parts, equipment, and information as requested

 prepare for safety meetings, held weekly during “work season”, maintain records of meetings and safety topics covered

 schedule deliveries, trucking, and backhauls in an efficient manner

 work as needed at rock quarry, weighing trucks and recording tonnage

 work as needed at landscape material yard helping customers and supporting yard employees

 check county, state, and federal resources for upcoming projects

Computer Programs Used

 Quickbooks

 Microsoft Excel

 Microsoft Word

 Microsoft Publisher

 Microsoft Outlook/email/Gmail

•  SQUARE-Credit Card Processing

Job Type: Full-time

Pay: From $20.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person