Payroll Administrator II

Summary

Public Health – Seattle & King County is seeking a Payroll Administrator II to perform lead responsibilities and support to the other payroll team members including the payroll supervisor -ensuring consistency, perform audits of hours reported and paid comply with all CBAs, Personnel Guidelines/Code, State & Federal Laws for example the Federal & State Labor Act (FLSA).

Due to our multiple 24 hr. facilities and numerous variations of overtime rules within our 11 Collective Bargaining Contracts audits on a regular basis are an essential requirement. Additionally, the Administrator II is responsible for the auditing of all employee-entered and supervisor-approved timesheets to ensure they also comply with all Federal & State Laws, King County rules and regulations including CBA language. This process includes running PeopleSoft queries to audit for any issues they may cause system errors and/or employees not being paid accurately, such as project coding resulting in an exception, when projects are no longer active in the financial system; and employees use the wrong OT, premium coding, etc.

If selected, you will routinely pull requested payroll data to provide reports with program specific information which includes but not limited to the number of hours, earnings within a specific time period (quarterly, semi-annually, etc.), type of hours (work, leave, OT, leave without pay) and including project accounting information. In addition to program/division specific information, on a regular basis and/or as requested.

Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

Monday through Friday, 8 hours per day, with a flexible work schedule in line with the position’s needs. This position is Non Exempt and subject to the provisions of the Fair Labor Standards Act.

Work Location

Chinook Building, located at 401 5th Ave, Seattle, WA 98104.

Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

Job Duties

• Provide support, instructions, information, and training to management/supervisors and employees on current payroll related policies and procedures
• Make required decisions on interpretation of data from various sources, policy, and the law
• Support Payroll Supervisor and Payroll Specialists with all issues regarding payroll processing
• Application of all policies, rules and regulations including our multiple union contracts. This support includes: one on one with employees, supervisors, as well as group trainings as needed.
• Responsible for the reviewing and auditing of all employees entered and supervisor approved timesheets to ensure they comply with Federal & State Laws, King County rules and regulations, including CBA language
• Data collection of PeopleSoft queries to audit any issues that may cause system errors and/or employees not being paid accurately
• Provide reports to divisions and auditors reflecting financial coding; including hours charged and amount paid to specific projects
• Responsible for data collection, analysis, and processing of transactions in PeopleSoft
• Running of reports and queries, including significant analysis to ensure accuracy
• Maintain and as needed, implement new payroll policies and procedures. Also, provide information and instructions on any new or changed policies and procedures
• Entering payroll information related to time entry into PeopleSoft
• Set-up and maintain filing and record keeping systems and updating multiple seniority lists
• Process employment verification requests
• Verify employee attendance to accurately calculate employee pay variances in accordance with the corresponding collective bargaining agreement
• Act as the subject matter expert for the payroll unit

Experience, Qualifications, Knowledge, Skills

Our ideal candidate will demonstrate the following (Minimum):

• Experience entering and auditing information using PeopleSoft
• Experience working in a detail-oriented environment
• Experience performing audits and information requests
• Experience with multiple Collective Bargaining Agreements
• Customer service skills verbally, in writing, and at times with upset employees

The most competitive applicants will have the following experience and qualifications (Desired):

• Experience working in a team environment
• Experience working with sensitive and confidential information
• Experience communicating with employees, supervisors, co-workers at times they may be upset and unwilling to accept the answer
• Experience working with strict deadlines

Supplemental Information

Forbes named King County as one of Washington State's best employers.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

This Career Service position is open to all qualified applicants.

Application Process

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

The following items are required to be considered for this vacancy:

• NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
• If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Union Membership

Not represented

Contact

For questions about the application process, contact Catherine Fitzpatrick, Sr. HR Analyst at [email protected].