It's a great time to be in Pflugerville!
The person we seek will believe in and exhibit the City's P.F.I.R.S.T. core values: P_ositive, _Forward-thinking, I_ntegrity, _Resilience, S_ervice, and _Teamwork.
City of Pflugerville full-time employees enjoy three (3) weeks of paid vacation along with 14 paid holidays a year, as well as an attractive retirement plan where the City puts in 2 dollars for every 1 dollar you put into retirement!
All City of Pflugerville employees, both full-time and part-time, are able to take advantage of a generous 457 deferred compensation plan and a 100% paid employee assistance program that offers financial, legal, mental, and career coaching and much more!
Job Summary
Under direct supervision of the Assistant Finance Director, perform a variety of technical and clerical accounting duties involving financial record keeping and transactions and maintaining the general ledger and related accounts; process the biweekly payroll; and provide technical and clerical staff assistance to the Finance Department and City staff. Performs technical and administrative duties requiring a high degree of analysis, individual judgment and confidentiality in the administration of payroll activities. Provides in accordance with clearly established policies, procedures, and prevailing laws and regulations, payroll for all City of Pflugerville employees. Support the activities of the Finance Department. Frequently interfaces with City employees, vendors, general public and City management.
Essential Job Functions and Other Important Duties
- Prepare, review, and execute bi-weekly payroll in accordance with City, State, and Federal guidelines.
- Review timesheet entries, ensure approvals, and process corrections as needed.
- Process payroll transactions including salaries, overtime, adjustments, leave use, benefits, garnishments, taxes, and other deductions.
- Ensure compliance with payroll tax regulations and deadlines; prepare and file quarterly 941s and SUI.
- Prepare, distribute, and upload annual W-2s to the Social Security Administration and IRS.
- Review and process benefits and garnishments including Medical, Dental, Vision, LTD/STD, FSA, HSA, Life Insurance, 457 Deferred Compensation, TMRS, and wage garnishments.
- Maintain payroll files and accruals for leave balances per federal and state regulations.
- Organize and retain payroll records according to the retention schedule; facilitate document destruction.
- Perform general ledger reconciliations related to payroll; prepare and post payroll-related journal entries.
- Monitor proper expenditure classification; research and resolve discrepancies.
- Invoice and process payments from retirees and COBRA participants.
- Respond to Open Records requests and assist with records management and retention.
- Act as liaison for payroll-related inquiries; provide information and guidance to employees regarding payroll policies and procedures.
- Research and reconcile W-2 wages and withholdings; identify and process payroll adjustments.
- Prepare and deliver regular and special payroll and employee-related reports upon request.
- Research and provide historical payroll data to authorized individuals.
- Assist with internal and external audits, including year-end and workers’ compensation audits.
- Perform annual leave balance rollover and report lost time.
- Develop or revise written procedures related to payroll operations.
- Research and evaluate opportunities to improve or automate payroll functions and internal processes.
- Conduct preliminary research of IRS and DOL payroll regulations; prepare draft responses to agency inquiries.
- Provide general administrative support: filing, correspondence, composing/editing documents, and research.
- Deliver excellent customer service to employees, vendors, consultants, and the public.
- Perform other duties as assigned.
Job Qualifications
Associate’s degree in finance, accounting, business administration, or related field.
Three (3) years of payroll processing experience required, with knowledge and
experience of accounting principles.
None required.
Certified Payroll Professional (CPP) and experience in governmental payroll with Munis software experience strongly preferred.
Disclaimer: Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Knowledge, Skills, and Abilities Needed & Environmental Factors and Other Physical Requirements
- Advanced knowledge of payroll practices, procedures, and laws regarding deductions, taxes, garnishments, and workers compensation. Knowledge of Department of Labor's FLSA rules and regulations.
- Knowledge of overtime and compensatory time for public sector employees.
- Skill and proficiency with Microsoft Office Suite and various government financial
reporting systems, including Munis.
- Skill in following municipal payroll and tax codes and regulations.
- Skill in performing multiple tasks and meeting payroll deadlines.
- Skill in resolving customer complaints and concerns.
- Ability to use computers and related office equipment for data entry and reporting.
- Ability to solve problems and research information independently.
- Ability to communicate in a clear, professional, and congenial manner, both orally
and in writing.
- Ability to follow instructions and perform work accurately and thoroughly which requires performing multiple tasks simultaneously under time pressures and deadlines.
- Ability to regularly interact with others to exchange and receive information, providing effective and tactful customer service, and work independently with a high level of discretion.
- Ability to work with constant interruption.
- Ability to effectively manage their time with a proven ability to meet deadlines and prioritize tasks.
- Ability to maintain a high level of confidentiality.
- Ability to function well in a high-paced and at times stressful environment.
- Ability to be punctual and attend work regularly
- Subject to sitting and standing to perform essential functions in an office environment
- Visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate office equipment
- Regularly scheduled for 5-day, 40-hour workweek, Monday through Friday; overtime occasionally required.
- The work is sedentary to light work which requires exerting up to 10 pounds of force and/or up to 35 pounds of force occasionally and/or negligible among of force frequently or constantly, Additionally the following physical activities are required: sitting or standing for extended periods of time, talking, hearing, standing, walking, reaching with hands and arms, stooping, kneeling, and crouching.
If you are someone interested in making a difference in the community and wish to be a part of the Pflugerville team, go to pflugervilletx.gov under Employment Opportunities and apply today!
Job Type: Full-time
Pay: $47,174.40 - $58,988.80 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
