Florida Preferred Group is seeking a highly organized and proactive Personal Assistant to provide comprehensive support in a dynamic work environment. The ideal candidate will be responsible for managing client interactions, scheduling, and ensuring the smooth operation of daily tasks.
Key Responsibilities:
Client Interaction: Serve as the primary point of contact for clients, handling inquiries and providing updates.
Communication: Reach out to clients regarding closures, schedule changes, and important notifications.
Supplies Management:Order necessary supplies and maintain inventory.
Meeting Attendance:Attend meetings and take notes to convey important information to Office Manager and the coordinator.
Client Communication:Send out client increase letters and manage any associated increases.
Account Management: Update existing accounts and create new accounts as needed.
Documentation: Ensure all necessary documents are received from vendors and request certificates of insurance.
Licensing and Insurance: Renew licenses and insurances in a timely manner.
Proposal Creation: Create proposals and estimates for clients.
Recruitment: Draft job postings and screen applicants for various positions.
Reporting: Send regular reports to clients to keep them informed of progress and updates.
Schedule Management: Manage the schedules of both owners coordinating appointments and commitments effectively.
Transportation: Provide transportation to the owners as needed.
Qualifications:
- Proven experience as a personal assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficient in Microsoft Office Suite and relevant software.
- Ability to multitask and prioritize tasks effectively.
- Valid driver's license and a clean driving record.
- Must be Bilingual
How to Apply:
If you are a motivated self-starter with a passion for supporting others and keeping operations running smoothly, we want to hear from you! Please submit your resume and a cover letter outlining your relevant experience to [email protected]
Job Types: Full-time, Part-time, Temporary
Pay: $17.50 per hour
Schedule:
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed
Work Location: In person
