As the Plant/Maintenance Administrative Coordinator at Valent BioSciences, you will play a vital role in supporting daily operations at the manufacturing facility by providing administrative, custodial oversight, and logistical support across plant and maintenance functions. You will serve as the front-line representative for visitors and callers while also coordinating with the Maintenance department on parts management, recordkeeping, and scheduling. The role includes oversight of custodial staff to ensure facility cleanliness and compliance with sanitation standards.
The ideal candidate is highly organized, adaptable, and capable of managing multiple priorities in a fast-paced environment. This role requires strong communication, coordination, and leadership skills, attention to detail, and the ability to work collaboratively across departments to ensure smooth and efficient plant operations.
Essential Functions:
- Plant Administrative Support
- Greet and check in visitors during lobby hours, maintaining a welcoming and professional first impression.
- Respond to general inquiries and provide relevant company information to callers.
- Answer and route incoming calls with clarity, accuracy, and professionalism.
- Process employee expense reports and manage travel arrangements, including flights, rental cars, and hotel bookings.
- Manage the employee uniform program, ensuring proper orders and distribution.
- Maintain an inventory of office and breakroom supplies, handling requisition and restocking as needed.
- Manage breakroom vendors to ensure consistent service and supply levels.
- Places office supply orders for all departments, ensuring timely procurement of supplies.
- Assist with internal communications and event coordination, including meetings, employee activities, and site functions.
- Organize food and beverage arrangements for meetings and oversee meeting room scheduling.
- Process and distribute incoming and outgoing mail and deliveries (USPS, FedEx, UPS, couriers, etc.).
- Management of the company duplex, including reservations, cleaning coordination, and supply inventory.
- Maintenance & Facility Support
- Serve as the primary administrative support for the Maintenance department.
- Under the direction of the Maintenance Planner/Scheduler, manage, receive, process, and order spare parts using the Computerized Maintenance Management System (CMMS).
- Coordinate with the Planner/Scheduler to order parts for planned maintenance of production equipment.
- Process data entry and generate maintenance reports as needed.
- Perform cycle counts on maintenance parts and inventory, ensuring accuracy.
- Maintain and organize all maintenance-related records and documentation.
- Oversee plant custodians, ensuring effective coverage, cleanliness standards, supply stocking, and coordination of daily and deep-cleaning routines across all facility areas.
- Other duties as assigned.
Preferred Qualifications:
- Associate degree in Administrative Assistance or related field (or equivalent experience).
- 3–5 years of administrative and/or facilities coordination experience, preferably in a manufacturing or operations environment.
- 6+ months of experience in material requirements planning or parts control (preferred).
- Strong written and verbal communication skills.
- Proven ability to multi-task, manage multiple projects, and adapt to sudden changes.
- Ability to handle highly confidential and sensitive information with discretion.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with CMMS or Inventory Management Systems (preferred).
What We Offer:
Incentives: All full-time employees are eligible for an incentive program or profit-sharing program in addition to their base salary.
Benefits:
• High-quality healthcare coverage starting on day one, with options for medical (HSA/HRA), vision, and dental plans
• 5% company contribution to your 401(k), plus a quarterly discretionary bonus
• Immediate 100% vesting of all retirement contributions
• Financial assistance programs to support your goals
• Life and disability insurance for added security
• Generous paid time off, including vacation, holidays, and volunteer days
Our Commitment to a Sustainable Future
At Valent Group of Companies, we’re proud to power a sustainable future through our work. Sustainability and corporate social responsibility (CSR) have been at the core of our culture since the beginning. Today, they continue to drive everything we do.
Join us in making a meaningful impact and contributing to a better world.
• Valent U.S.A., Valent North America LLC, Valent BioSciences LLC and Mycorrhizal Applications LLC are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and/or identity, national origin, citizenship, immigration status, disabilities, or protected veteran status.
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To apply visit:
https://www.valentbiosciences.com/careers/
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