Project Coordinator

JOB TITLE: Project Coordinator

OBJECTIVE: Are you a highly organized, detail-driven multitasker who thrives in fast-paced environments? We’re seeking a Project Coordinator who’s ready to be the vital link between our project teams and successful construction delivery. You’ll manage contracts, coordinate schedules, track budgets, and keep everything running smoothly — all while growing your career in an exciting, hands-on role. If you love keeping projects on track and communicating with purpose, this is the perfect opportunity to elevate your skills and make a real impact!

Essential Functions

Project Documentation & Compliance — 35%

• Draft, review, and manage construction contracts, change orders, permits, and inspection scheduling
• Organize and archive all project documentation for easy access and audit readiness
• Track compliance milestones and regulatory deadlines

Coordination & Communication — 30%

• Act as liaison among Project Managers, Site Superintendents, city officials, utility companies, and other stakeholders
• Address field inquiries and resolve issues promptly or escalate when necessary
• Facilitate building openings, inspections, quality control, and handover processes

Financial Monitoring & Administration — 20%

• Monitor project budgets by verifying bills, invoices, and expense tracking
• Collaborate with teams to ensure timely payment processing and adherence to financial protocols

Data Management & Process Improvement — 15%

• Maintain accurate project data entry, updates, and reports in project management systems
• Conduct research and analyze project metrics to support continuous improvements in project operations

Education and Experience

Required:

• High school diploma or GED equivalent
  
• Valid driver’s license with reliable transportation to and from work
  
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
  
• Working knowledge of Windows 10 Pro operating system
  
• Excellent written and verbal communication skills, with strong interpersonal abilities to maintain professional relationships
  
• Strong analytical and problem-solving skills
  
• Effective time management with the ability to meet deadlines
  
• Exceptional documentation management skills
  
• Strong attention to detail and organizational skills
  
• Ability to prioritize tasks and adapt to changing project and department needs
  
• Self-motivated, dependable, and productive
  
• Ability to work independently and collaboratively within a team

Preferred:

• General knowledge of construction processes and procedures
  
• Associate’s degree or higher in construction, business, or related fields
  
• Working knowledge of QuickBooks and Adobe Acrobat X Pro
  

Skills & Competencies Breakdown

• Strong Organizational Skills (30%)
  Efficiently manage multiple priorities, track deadlines, and maintain project documentation with precision to ensure smooth workflows and project success.
  
• Microsoft Excel Proficiency (40%)
  Expert use of Excel including pivot tables, complex formulas, and advanced data manipulation to analyze project data, monitor budgets, and create detailed reports.
  
• Heavy Data Entry & Accuracy (20%)
  Handle large volumes of data entry with exceptional accuracy, ensuring project records, invoices, and schedules are current and error-free.
  
• Keen Attention to Detail (10%)
  Maintain a sharp eye for detail when reviewing contracts, change orders, inspection documents, and financial records to prevent errors and maintain compliance.
  

Physical Requirements

• Ability to lift and carry up to 40 lbs.
  
• Must be able to remain in a stationary position for at least 50% of the time
  
• Clear speaking and adequate hearing sufficient to communicate effectively in person and via telephone
  

Special Requirements

• Ability to work 45 hours per week during normal business hours (Monday – Friday)
  
• Site visits and occasional travel required
  

Work Environment

• Primarily a professional office setting
  
• Frequent collaboration with project teams and all levels of company personnel
  

Other Duties

This job description is not intended to be all-inclusive. Duties, responsibilities, and activities may change or be assigned at any time with or without notice.