Project Setup Supervisor

This position will supervise and coordinate the activities of the Project Setup Team. This team is responsible for the setup and maintenance of projects in Deltek Costpoint, ensuring project hierarchies are established in accordance with contract awards and modifications, as well as ensuring all data is current, accurate, and complete. The Project Setup Supervisor will work with the Accounts Receivable and Billing Manager to ensure ARA’s processes are operating effectively; projects are set up accurately; contract documents are complete and stored timely in a proper manner, while adhering to company policies and procedures and government contract requirements. Supervisor reviews project setup activities performed by the Setup team to ensure proper procedures are followed, trains and directs staff on project setup functions in Deltek Costpoint, and ensures compliance with company policies and procedures.

This role demands a proactive, adaptable, and team-oriented individual who can effectively train, supervise, and mentor others while contributing hands-on support.

What you’ll do as a Project Setup Supervisor

• • Supervise Project Setup Team with a focus on positive teamwork and superior customer service, overseeing and participating in the following activities:
    • Set-up contracts in Deltek Costpoint to include:
      • Contract type
      • Proper revenue recognition method/formula
      • CLIN and charge code schema
      • Accurate value and funding per charge code
      • Establishment of contract labor categories and rates
      • Employee Workforce as required
      • Proper use of rate overrides
      • Ensures billing instructions and copy of contract are sent to assigned Billing Analyst
    • Entry of contract modifications in Deltek Costpoint:
      • Value and funding charges
      • Period of performance changes
      • Setup of newly exercised option years
    • Provide backup and assistance as needed for other team members on contract setups
  • Complete annual performance evaluations for team
    • Manage personnel records with details applicable to individual goals, training, etc.
  • Provide excellent customer service and hold the team accountable for the same
  • Work with the A/R and Billing Manager to develop, implement and maintain Project Setup documented procedures to ensure adherence to company guidelines
  • Review Projects Setup to ensure contract requirements are captured properly
  • Work with the AR Manager to hire and train staff as needed, help identify appropriate training opportunities, and ensure balanced work assignments
  • Ensure projects are set up within established timeframe
  • Supervise and oversee internal ticket tracking system (e-office) for new project requests and modification submissions
  • Other assignments as assigned

Project Setup Supervisor Requirements

• • 5 or more years of experience in project/contract and charge number setup in project accounting software
  • 2+ years supervisory experience
  • Bachelors degree in accounting or equivalent area of study
  • Experience working in a high volume, quick turn environment, with the ability to adapt and manage changing priorities
  • Prior experience in Deltek Costpoint project/contract setup modules and fields
  • Solid knowledge of government contract types, to include FFP, T&M, Cost Plus/Cost Reimbursable types
  • Working knowledge of various contract fee structures, to include fixed, variable, and award fees
  • Working knowledge of revenue recognition methods
  • Superior attention to detail
  • Ability to learn and apply company policies and procedures quickly
  • Ability to build relationships with all levels of employees throughout the organization
  • Strong organizational skills
  • High degree of proficiency with Microsoft Office Suite, including Excel and Word, as well as the ability to learn new computer applications

• • Ability to evaluate current processes and identify process improvement opportunities

REMOTE WORK NOTICE: This position is available for fully remote or hybrid work consideration at any of our division locations across the United States. Preference will be given to those near ARA divisions.

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2000 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. We realize that employee ownership spans greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. Culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). Our motto is “Engineering and Science That Matters for Fun & Profit” and we live our core values of Passion, Freedom, Service and Growth every day. For additional information and an opportunity to join our unique team, please visit our website at www.ara.com.

Experience

• 13 year(s): Related Project Setup, Government contract or Accounting experience, no degree
• 9 year(s): Related Project Setup, Government contract or Accounting experience with Associate’s degree
• 5 year(s): Related Project Setup, Government contract or Accounting experience with Bachelor's degree

Education

• Doctor of Business Administration or better

Behaviors

• Team Player: Works well as a member of a group
• Leader: Inspires teammates to follow them
• Functional Expert: Considered a thought leader on a subject
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
• Self-Starter: Inspired to perform without outside help
• Goal Completion: Inspired to perform well by the completion of tasks
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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