Project Support Administrator

The Project Support Administrator will play a key role in supporting project teams, ensuring project information, reporting and administrative processes are maintained to a high standard throughout the project lifecycle.

Key Responsibilities

Project Coordination

• Support Project Managers with day-to-day project administration.
• Coordinate project meetings, workshops and design reviews.
• Issue meeting agendas, record minutes and track actions.
• Maintain project trackers, actions logs and registers.
• Assist in the preparation of monthly project and performance reports.

Document Control & Information Management

• Manage document control systems and Common Data Environments (CDE).
• Maintain project correspondence and document registers.
• Ensure project documentation complies with Murphy and industry standards.
• Support the efficient distribution and storage of project information.

Commercial & Financial Administration

• Assist with timesheet collation and labour allocation records.
• Maintain project cost trackers and expenditure records.
• Support the preparation of payment applications and supporting documentation.
• Track purchase orders, invoices and supplier information.
• Maintain risk and opportunity registers.

Reporting & Governance

• Produce KPI reports and performance dashboards.
• Maintain programme and project progress trackers.
• Track key framework deliverables and submission deadlines.
• Support governance reviews and project approvals.
• Assist with the preparation of project business cases and supporting documentation.

Project Controls Support

• Update project schedules and progress trackers.
• Maintain project change logs.
• Track actions arising from design and project reviews.
• Monitor key project milestones and deliverables.
• Support procurement and supply chain administration activities.

Essential Requirements

• Minimum 3 years' administration experience within construction, engineering, utilities or infrastructure sectors.
• Strong financial, commercial or business administration experience.
• Excellent Microsoft Office skills, particularly Excel.
• Experience using document management systems.
• Strong organisational and communication skills.
• Ability to manage multiple priorities across a number of projects.
• Experience supporting project delivery teams in a fast-paced environment.

Desirable

• Experience working on water, wastewater or infrastructure projects.
• Knowledge of Uisce Éireann processes and standards.
• Experience using:
• SharePoint
• Power BI
• Microsoft Project
• Oracle