Bascom Hunter is seeking a detail-oriented and highly organized Proposal & Documentation Coordinator to join our growing team in Baton Rouge. In this in-person role, you’ll work closely with engineers, business development professionals, marketing staff, and company leadership to support proposals, manage contract documentation, and track business development activities.
We’re looking for someone who not only thrives in a fast-moving environment but also brings the communication skills and initiative to keep cross-functional teams aligned and informed. If you enjoy bringing structure to complex efforts and being a central point of coordination, we’d love to meet you.
Key Responsibilities:
· Coordinate and support the development, formatting, and submission of proposals in response to government and commercial solicitations
· Maintain version control and organization of all proposal-related and contractual documentation
· Assist with the preparation of contract documents, teaming agreements, and non-disclosure agreements
· Organize and manage content libraries and templates for proposal and business development use including capability statements, corporate presentations, and executive summaries
· Track deadlines, deliverables, and compliance requirements across multiple concurrent efforts
· Work closely with engineering, finance, and executive teams to compile and edit technical and management volumes
· Track new business leads and maintain accurate, up-to-date records of opportunity status in the CRM
· Update and log activities, notes, and customer interactions in CRM related to new and existing opportunities
· Assist in managing data calls, resumes, past performance, and other proposal content
· Support business development team with research, administrative tasks, and scheduling as needed
· Capture weekly team meetings communicating division wide BD activity with the team
· Ensure all documentation meets internal quality standards and external compliance requirements. Ensure consistency in tone, branding, and positioning across all customer-facing materials
· Ensure all graphics, images, tables and charts are formatting to the proper standards following brand guidelines
Required Qualifications:
· Excellent attention to detail and organizational skills
· Strong written and verbal communication skills
· Proficiency with Microsoft Office Suite, especially Word, Excel, and PowerPoint
· Experience using CRM tools such as HubSpot (or similar) to manage leads and track activity
· Ability to manage multiple priorities and deadlines in a fast-paced environment
· Experience with file management systems and collaborative editing
· Self-motivated and proactive in identifying and solving problems
· US Citizenship
Preferred Qualifications:
· Prior experience in a proposal writing, contract administration, or technical documentation role
· Familiarity with government contracting or federal acquisition processes
· Experience supporting business development or sales operations
· Working knowledge of Adobe Acrobat, SharePoint, and CRM integrations
Why Join Bascom Hunter:
At Bascom Hunter, we design and deliver high-performance technology solutions for critical aerospace and defense applications. As part of our growing team, you’ll work in a collaborative environment where your contributions directly support strategic business growth.
Equal Employment Opportunity Information:
Bascom Hunter is an equal opportunity employer. We recruit, employ, train, compensate and promote without regard to race, religion, sex, color, national origin, age, gender identity, sexual orientation, marital status, disability/veteran, status as a protected veteran, or any other basis protected by applicable federal, state and local law.
Job Type: Full-time
Pay: $55,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
