PRIMARY PURPOSE:
Manage the procurement of supplies, materials, equipment, and services for the district in accordance with district policies and procedures, state and federal procurement laws, and best financial practices. Ensure purchasing activities maximize cost efficiency and support the operational and instructional needs of the district.
QUALIFICATIONS:
Education/Certification:
- Bachelor’s degree in Business Administration, Accounting, or related field TASBO (Texas Association of School Business Officials) certification preferred
Special Knowledge/Skills:
- Knowledge of competitive bidding statutes and purchasing procedures Basic computer skills for recordkeeping, inventory tracking, and communication
- Knowledge of accounting and budgeting principles related to public procurement
- Strong organizational, communication, and interpersonal skills
- Proficient in Microsoft Office (Word, Excel, Outlook) and financial management systems (e.g., Skyward, TEAMS, Munis)
- Ability to analyze financial data and prepare reports
- Ability to meet deadlines and manage multiple priorities Attention to detail and ability to maintain accuracy in record-keeping
Experience:
- Experience in purchasing, accounting, or public sector procurement preferred School district or governmental agency experience a plus
Major Responsibilities and Duties:
Purchasing and Procurement:
- Administer all district purchasing activities in compliance with applicable laws, policies, and procedures.
- Prepare, distribute, and oversee bids, proposals, and quotes for supplies, materials, equipment, and services.
- Evaluate bids and quotes for accuracy, completeness, and best value; make award recommendations based on established criteria.
- Collaborate with campuses and departments to determine purchasing needs, specifications, and delivery schedules.
- Monitor vendor performance to ensure compliance with contract terms, pricing, and service quality.
- Maintain vendor database and keep current records of approved vendors, pricing agreements, and bid documentation.
Financial and Management and Reporting:
- Review purchase requisitions for completeness, compliance, and budget availability prior to issuing purchase orders.
- Maintain accurate records of all purchasing transactions and ensure proper documentation for audit purposes.
- Prepare and analyze purchasing reports to assist administration in budgeting, forecasting, and cost control.
- Identify cost-saving opportunities through consolidated purchasing, cooperative purchasing programs, and negotiated discounts.
Compliance and Communication:
- Stay current with local, state, and federal purchasing laws and regulations, including EDGAR, Texas Education Code, and federal grant procurement rules.
- Educate district staff on purchasing policies, procedures, and best practices through training and communication.
- Serve as a liaison between district staff and vendors to resolve procurement-related issues or disputes.
Other Duties:
- Assist with asset inventory and disposal of surplus property according to district guidelines.
- Support internal and external audit activities by providing purchasing records and documentation as needed.
- Perform other related duties as assigned by the Director of Business Services or Chief Financial Officer.
SUPERVISORY RESPONSIBILITITES:
NONE
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including computer, printer, and calculator
Posture: Prolonged sitting, standing, walking, bending, and stooping
Motion: Repetitive hand motions; frequent keyboarding and use of a mouse
Lifting: Occasional light lifting and carrying (up to 20 pounds)
Environment: Frequent districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control und er stress
