Receiving / Procurement Coordinator

Description

SoftBank Robotics America (SBRA), a member of the SoftBank Group, develops and deploys intelligent robotics solutions at the intersection of artificial intelligence, automation, and real-world business applications. Our technology supports organizations across industries, including hospitality, retail, healthcare, logistics, facilities management and construction, in improving operational efficiency and enhancing customer experiences through robotics and automation. As we continue to scale our presence in physical AI and advanced automation, we are building a collaborative, high-performance environment that values curiosity, operational excellence, and disciplined execution.

SoftBank Robotics America (SBRA) is seeking a highly organized and detail-oriented Receiving / Procurement Coordinator to support procurement, receiving, materials coordination, and operational logistics across our growing organization.

This role will coordinate the purchasing lifecycle from internal request through delivery and reconciliation, helping ensure equipment, materials, components, and supplies are ordered accurately, received on time, properly documented, and available to support business and project needs.

The Receiving / Procurement Coordinator will work closely with Operations, Engineering, Deployment, Project Management, Finance, Logistics, and external suppliers to maintain purchasing visibility, resolve order and receiving issues, and proactively identify risks that could impact project schedules or operations.

The ideal candidate brings hands-on procurement and receiving experience, strong attention to detail, and the ability to manage multiple orders, vendors, and priorities in a fast-paced, evolving environment.

Key Responsibilities

Procurement & Purchasing

• Coordinate purchase requests and purchase orders from initial request through delivery and closeout.
• Obtain and compare supplier quotes based on pricing, availability, lead times, freight, and business requirements.
• Confirm specifications, quantities, delivery requirements, and appropriate project or cost-center information with internal stakeholders.
• Communicate with suppliers regarding pricing, order confirmations, availability, lead times, shipment status, and delivery schedules.
• Track open purchase orders and expedite critical materials when necessary to support project and operational timelines.
• Proactively identify and escalate shortages, backorders, supplier delays, or other purchasing risks.
• Maintain accurate vendor, purchasing, and order documentation within applicable systems and trackers.

Receiving & Materials Coordination

• Coordinate receipt of equipment, materials, components, and supplies across company facilities, project sites, customer locations, and other designated locations.
• Verify incoming deliveries against purchase orders, packing slips, shipping documentation, and internal records.
• Identify and resolve discrepancies involving quantities, incorrect items, damaged shipments, missing materials, or incomplete documentation.
• Ensure received materials and equipment are accurately recorded and communicated to the appropriate internal teams.
• Coordinate with vendors, carriers, site personnel, and internal teams to resolve delivery or receiving issues quickly.

Order, Inventory & Data Management

• Maintain accurate procurement, receiving, shipment, and material tracking records across internal systems, spreadsheets, and applicable ERP or procurement platforms.
• Provide visibility into open purchase orders, expected deliveries, backorders, received materials, and outstanding issues.
• Support inventory and asset tracking activities, including reconciliation of physical materials against system records.
• Maintain organized documentation to support operational reporting, project tracking, financial reconciliation, and audits.
• Assist with basic procurement reporting, supplier performance tracking, and purchasing data analysis.

Financial & Invoice Coordination

• Support purchase order and invoice reconciliation, including verification of quantities, pricing, freight, and other applicable charges.
• Assist with three-way matching between purchase orders, receiving documentation, and supplier invoices.
• Partner with Finance/Accounts Payable and internal requestors to resolve invoice, coding, or documentation discrepancies.
• Help ensure purchases are appropriately assigned to projects, departments, or cost centers.

Cross-Functional & Supplier Coordination

• Serve as a key coordination point between suppliers and internal stakeholders throughout the purchasing and receiving process.
• Partner with Operations, Engineering, Deployment, Project Management, Logistics, and other teams to anticipate upcoming equipment and material requirements.
• Communicate risks that could affect deployments, project milestones, or operational commitments.
• Build effective working relationships with suppliers and internal partners to support timely and reliable execution.

Process Improvement

• Identify opportunities to improve procurement, receiving, tracking, and reconciliation processes.
• Help develop and maintain standardized workflows, procedures, trackers, and reporting tools.
• Support initiatives that improve purchasing visibility, data accuracy, supplier performance, and operational efficiency.
• Contribute to scalable procurement and receiving processes as SBRA's operations and project portfolio continue to grow.