Position Description
Service Complete Electric is a leading commercial electrical contractor in Central Florida. Since 1995, the SCE family has delivered an unsurpassed tradition of excellence in delivering cost effective and efficient solutions to complex electrical projects. Our core values of Family, Collaboration, Accountability, Innovation, and Excellence foster a winning culture. With 75+ employees and a strong backlog of opportunities, SCE is seeking a detail-oriented and upbeat Administrative Assistant to support the accounting and operations teams with data entry, invoice processing, and general administrative duties. This position also serves as the first point of contact for visitors and incoming calls, and plays a key role in representing the company’s professionalism and positive culture. The ideal candidate has a strong attention to detail, excellent communication skills, and a welcoming, can-do attitude that helps foster a productive and friendly office environment.
Accountability
Reporting to the Chief Financial Officer (CFO), the Administrative Assistant works closely with the Accounting Specialist and Human Resources Generalist to support essential back-office functions and front desk responsibilities. This role requires a positive and professional demeanor, strong organizational skills, and attention to detail. The Administrative Assistant serves as a dependable facilitator and team player, committed to contributing to a productive, efficient, and welcoming office environment.
Key Responsibilities
- Answer incoming calls and route them professionally and efficiently.
- Maintain the reception area and office common areas in a clean and welcoming manner.
- Greet visitors and direct them to the appropriate team members.
- Support the accounting team with general data entry tasks.
- Enter vendor invoices into the accounting system (ComputerEase).
- Reconciliation of vendor statements.
- Troubleshoot invoice disputes and effectively communicate with vendors for resolutions.
- Distribute mail and assist with package handling.
- Assist with document scanning, filing, and electronic organization.
- Help maintain cleanliness and supply levels in office and kitchen areas.
- Assist with other clerical duties as assigned.
Minimum Qualifications
- 1–3 years of administrative or data entry experience.
- Strong attention to detail and organizational skills.
- Proficiency with Microsoft Office and Google Workspace.
- Effective communication and interpersonal skills.
Preferred Qualifications
- Experience in construction or accounting environments.
- Familiarity with ComputerEase or similar construction accounting software.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job such as sitting, standing, stooping, walking, bending, reaching, etc.
