Job Summary
The Receptionist plays a key role in ensuring smooth day-to-day office operations. Responsibilities include welcoming visitors, managing incoming calls, handling mail and deliveries, maintaining office supply inventory, and providing administrative support to the Human Resources department. This role requires a proactive, organized, and service-oriented individual with strong communication skills.
Reception Duties
- Greet visitors and staff with a friendly, courteous, and professional demeanor
- Handle incoming calls in both English and Spanish and direct calls promptly and professionally
- Perform administrative tasks including answering and/or forwarding emails, sorting and delivering mail and packages, data entry, and filing
- Maintain cleanliness and organization of key areas: supply closets, front lobby, reception desk, conference rooms, and breakroom
- Conduct monthly inventory and order office supplies
- Assist with corporate lunches and employee events
- Coordinate shredder pick ups
- Other duties as assigned
- Adhere to B&F Code of Conduct
HR Support Duties
- Assist with onboarding and orientation of new hires
- Support internal communication efforts and announcements
- Translate HR documents and support bilingual employee relations
- Assist with Driver Management Program
- Prepare new hire PPE
- Handle confidential information with discretion
Requirements
- High school diploma or equivalent (Associate’s degree preferred)
- Fluent in English and Spanish (written and verbal)
- 2+ years of proven experience in receptionist or administrative roles
- Proficiency in Microsoft Office Suite
- Strong proficient in data entry and attention to detail
- Excellent verbal and written communication skills
- Strong interpersonal and organizational skills
- Friendly personality with a customer service-oriented mindset
- Ability to work independently with minimal supervision
- Must be able to lift, carry, push, and pull 45 pounds
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