CTIS LLC is a fast-growing company specializing in commercial IT and remodeling solutions across Texas. We are seeking a highly organized, detail-oriented individual to serve as a Receptionist / Project Scheduler to support our project managers and help keep operations running smoothly.
Key Responsibilities:
- Serve as the first point of contact for incoming calls and visitors
- Post scope of work for new and ongoing projects
- Assist Project Managers with ordering equipment and materials
- Help coordinate labor teams and ensure readiness for job sites
- Work with our Scheduling Coordinator to manage internal and outsourced scheduling
- Track active project progress and report updates to the PM
- Communicate with General Contractors regarding job site questions and updates
- Coordinate out-of-town trips and logistics in collaboration with the scheduler
- Ensure project timelines and milestones are being met
- Provide daily communication with PMs regarding updates and changes
- Assist in assessing permit requirements and help initiate the permit process
- Communicate any changes in project scope to accounting and clients
- Attend project-related meetings and take notes/action items as needed
Qualifications:
- Proven experience in administrative or scheduling roles (construction or IT industry preferred)
- Excellent written and verbal communication skills
- Highly organized and able to manage multiple priorities
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and scheduling tools
- Ability to work independently and within a team
- Strong problem-solving and follow-through skills
- Bilingual in Spanish is a plus
Benefits:
- Competitive pay
- health insurance
- Paid time off and holidays
- Opportunities for growth within the company
Job Type: Full-time
Pay: From $19.00 per hour
Expected hours: 40 per week
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
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