Social Services Compliance Assistant

Benefits:

• 401(k)
• Paid time off
• Wellness resources

Closes: 8/5/2025

Social Services Compliance Assistant

Reports to: Social Services Program Manager

Salary (Grade): $25.57/hr

Status: Reg., Full-Time (Nonexempt)

Location: Human Services Building, 218 Industrial Rd, Winnebago, NE 68071

Job Purpose & Position Overview
Under direct supervision of the Social Services Program Manager, the Compliance Assistant will be responsible for the oversight of all the Social Services case files and supporting documentation and data entered into the electronic Case Management System (TAS). The Compliance Assistant will review and submit for approval, all client payments processed within in the program, while adhering to the program guidelines and plans, the Winnebago Tribe of Nebraska Policies and Procedures, and applicable State and Federal regulations. Will be responsible for scheduling and conducting periodic audits of case files and TAS entries to monitor program compliance.

Specific Job Duties/Responsibilities:

• Demonstrates the Winnebago Tribe’s core mission, vision, and values.
• Reviews all case files and payment requests for Social Service Caseworkers.
• Ensures that all required supporting documentation is on file and entered into TAS.
• Coordinate and conduct internal audit activities as developed in conjunction with the program manager.
• Assist with external audit activities.
• Review and authorize exemptions and requests for hardships in compliance with program plans, procedures, policy and applicable regulations.
• Review data entries into TAS for accurate data reporting.
• Maintain and update sample files for reference and assist in the development of staff trainings then audit files for appropriate implementation.
• Keeps informed and up to date with Federal Regulations and OMB circulars, with respect to record keeping, Tribal policies, and plan amendments.
• Compiles records and prepares reports on a regular basis or as requested.
• Assist with quarterly federal reporting for presentation to the Program Manager.
• Establish and maintain cooperative relationships with clients, co-workers, and program partners.
• Review various client and program documents to ensure that all items maintain compliance with the plan, tribal policy, and federal regulations.
• Handle confidential information with discretion.
• Examine requests for appeals and/or reviews and make recommendations based on compliance with program plans, policies and Federal regulations before submission to the Program Manager.
• Monitors the performance of the PL 102-477 Program and related activities on a continuing basis, making recommendations and implementing action plans for program effectiveness.
• Assist in the development, revision, implementation and monitoring of program policies and procedures to prevent illegal, unethical, or improper conduct.
• Attend meetings and trainings as assigned. May be invited to engage in public speaking, group work, and networking opportunities with other agencies.
• Duties listed are intended as an illustration of various types of work performed. The omission of specific duties does not exclude them from this position if the work is similar, related, or a logical assignment.

Required Qualifications/Skills:

• Associates Degree in Social Work, Business Administration or related field required plus one (1) year relevant experience OR an equivalent combination of education and experience, substituting the equivalent of one year of full-time professional work experience for each year of the required education to a maximum substitution of four years.
• Must have excellent communication skills including the ability to communicate electronically, on paper and in person with customers, co-workers, supervisors, and staff.
• Must be timely, dependable, courteous, and maintain a business-like appearance.
• Must be able to operate basic computer software and hardware. Must be proficient in the use of Microsoft Office including Word, PowerPoint, Excel and outlook.
• Experience using the TAS system for data entry and Crystal Reports for data reporting is highly desired and a willingness to learn is required.
• Knowledge of Public Law 102-477, Tribal TANF, Employment and Training, and General Assistance is highly desirable and a willingness to learn is required.
• Knowledge of the principles and practice of auditing methods including case file reviews, interviewing, data analysis, evaluation and drawing conclusions.
• Knowledge of the principles and practices of direct case management including assessment, analyzing critical information, plan development, implementation and documentation.
• Knowledge of federal laws and regulations concerning confidentiality, release of client information and social service delivery.
• Knowledge of the methods and techniques of data and trend analysis, program analysis/evaluation, policy development/implementation, and program compliance/corrective action.
• Knowledge of Winnebago culture and traditions is highly desirable and a willingness to learn is required.
• Ability to respond flexibly and adapt to new or changing circumstances while managing time and workflow to meet deadlines.
• Must be able to maintain the strictest confidentiality, and will be required to sign a confidentiality agreement.
• Must be of good moral character. Will be required to pass Federal background checks and submit to pre-employment drug testing.
• Must possess a valid driver's license, maintain valid insurance, and be insurable under the Tribe's insurance policy.

Supervisory Responsibilities:

• N/A

Training Requirements:

• Must engage in an employee development plan.
• As assigned by your supervisor.

Physical Requirements:

• Normal to light office work which includes the ability to lift up to 10 lbs.
• Regularly required to walk, stand, and sit for extended periods of time and use hands to operate computer keyboard, phone, and various office equipment.
• While performing daily duties, the employee is regularly required to talk and hear.

Mental Requirements:

• Reading, writing, calculating
• Above average social interaction skills
• Reasoning/Analysis
• Works with minimal to no supervision

Language Requirements:

• Must possess the ability to read, write, and speak the English language fluently.
• Must be able to continually and effectively employ professional verbal and written communications skills.

Certificates, Licenses & registrations:

• All applicants will comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and to comply with PL 101-630 and PL 101-637 regarding criminal records check.

HOW TO APPLY:

• Submit an application at www.winnebagotribe.com, a resume, cover letter, and two (2) letters of recommendation are required. Applications submitted after the closing date or without proper documents will not be considered.
• If claiming Native American or Veteran preference, please include pertinent documentation.
• Call Human Resources at 402-878-2272 for further information.

As provided by Federal Law, all qualified Native American applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits.