As a Staff Services Analyst you will have the opportunity to:
- Coordinate personnel liaison responsibilities
- Coordinate with the Staff Services Manager I (SSM) to ensure the timely processing and proper documentation of recruitment activities, including preparing and submitting Request for Personnel Action (RPA) packages
- These personnel-related tasks include assisting with the preparation of justifications, duty statements, and organizational charts for RPA packages; supporting hiring managers with preparing interview matrices; scheduling candidate interviews; updating the recruitment tracker; and taking notes for each recruitment to ensure complete documentation for the Office of Legal Counsel (OLC)
- Assist the SSM with onboarding and offboarding of employees, ensuring all necessary documentation is completed and submitted
- Oversee the onboarding and offboarding of OLC Staff, including coordinating IT setup and access, preparing required documentation, and facilitating seamless integration into the team
- Support recruitment efforts by assisting the SSM with organizing event participation and maintaining communication between the management team, employees, and law clerks to ensure smooth program operations
- Experience with Personnel and HR-related processes
- Strong Organizational Skills and the ability to multitask in a fast-paced legal or administrative environment
- Excellent verbal and written communication skills
- Ability to exercise sound judgement and discretion, particularly when dealing with confidential or sensitive matters
- Proficiency with administrative and tracking systems, such as Smartsheet, SharePoint, or Legal Case Management Tools
- Understanding state leave programs and benefit systems, including FMLA, CFRA, SDI, and NDI
- Experience working both independently and collaboratively to meet deadlines and support team goals
- Experience coordinating or supporting internship/law clerk programs or similar educational partnerships
- Familiarity with legal terminology, court procedures, and formatting of legal documents
You will find additional information about the job in the Duty Statement.
Working Conditions
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The Department of Toxic Substances Control (DTSC) is a member of the boards, departments, and offices (BDO) within the California Environmental Protection Agency (CalEPA).
Our Mission: To protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products.
Our Vision: All of California is thriving in a healthy environment.
Our Core Values: DTSC values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products. Join DTSC to improve the lives of all Californians!
DTSC Recruitment Survey:
Click here to complete the DTSC recruitment survey.
Department Website: http://www.dtsc.ca.gov/
Special Requirements
A Statement of Qualifications (SOQ) is required for the hiring manager’s review. Applications submitted without an SOQ may be disqualified.
The SOQ should be no more than 2 page(s) in length, be clearly written and well-organized, contain no more than (five) grammatical and spelling errors, and Arial font, size 12.
Your SOQ should address the following:
1. Describe your experience providing administrative or personnel support in a legal, government, or similarly regulated environment.
2. Describe your experience managing competing priorities and coordinating across teams or departments.
3. Tell us about a time you had to learn and apply a complex administrative policy or HR procedure.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/17/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
A Statement of Qualifications (SOQ) is required and must be submitted with your Employment Application (STD.678). Please refer to the "Special Requirements” section above for additional information.
- Other - Cover Letter
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: http://www.dtsc.ca.gov/
Human Resources Contact:
Talent Acquisition
(916) 302-0269
[email protected]
Hiring Unit Contact:
Nicole Baca
(916) 926-9052
[email protected]
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Office
(916) 324-3095
[email protected]
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Instructions
Electronic applications submitted through your CalCareer Account are highly recommended. If you are unable to apply electronically through your CalCareer account, please mail a completed and signed STD. 678 and application package to the mailing address provided above in the “Application Instructions” section. Applications must be postmarked on or before the final filing date.
For mail-in or drop-off applications, please include JC# 479523 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application.
Pending Budget Approval - DTSC will obtain all necessary approvals prior to extending a job offer.
Foreign Degrees
Foreign education credential evaluation services can be found at https://www.naces.org
DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.).
Examination Information
https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2105
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
