Job Description
Substitute for Front Office Assistant/Receptionist
The Front Office Assistant/Receptionist is vital to everyday operations of Davidson Charter Academy. The job of the School’s Office Assistant/Receptionist is for the purpose of providing secretarial and clerical support to the Office Manager and/or Administration Staff. In this role, the Office Assistant must be able to communicate effectively with students, staff, families, and visitors.
The Office Assistant/Receptionist duties include, but are not limited to:
Reception
Welcome, greet, and document all guests (ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)
Manage visitor sign-in/sign-out system and procedures
Manage phones (answering calls, redirecting calls, taking messages, placing calls, etc.)
Direct all inquiries, either in person or by phone, to the appropriate staff member
Maintain positive, cooperative, and mutually supportive relationships with the administration, instructional staff, students, parents, and representatives of resource agencies within the community
Follow appropriate protocols to ensure the safety and security of the school
Clerical
Copy and/or distribute school wide memos
Assist with receiving deliveries and sorting mail
Ability To:
Work confidentially with discretion and maintain a confidential environment
Complete work with interruptions and work independently
Communicate both written and verbally in a professional manner
School Lunch Program
Assist Lunch Provider by organizing and/or arranging meal bags for classroom delivery
Skills & Qualifications
- Preference will be given to applicants with experience in an office environment with similar tasks, and previous experience in working in a school environment
- Communicates well with others and demonstrates strong interpersonal skills with students, parents, colleagues, and community members
- Patience, along with a strong and cordial orientation toward all staff, students, and community members
- Ability to establish and maintain a professional/effective working relationship with staff, administrators, parents, students, and other community members
- Excellent work attitude and ability to take ownership/responsibility for project completion; as well as ability to provide initiative in reaching organizational goals
- Ability to plan, prioritize, and organize work of self and others, especially for on-going tasks
- Proficiency in Microsoft Office programs
- Knowledge of office equipment
- Excellent written and verbal communication skills
HOURS: Full-time – 8:00 AM – 4:00 PM
Work Hours:
Full Day- 7:30 am - 3:30 pm
Half Day- 7:30 am - 11:30 am or 11:30 am - 3:30 pm
Compensation:
$125 per day
