Telework Administrative Filing Clerk

Connected by creativity and driven by purpose. Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises. Recognized by Forbes, Fast Company and Time Magazine as one of the most inventive beauty companies, Hourglass leads the industry with its breakthrough products and its commitment to animal welfare. Founded in 2004, Hourglass is globally available in 32 markets and nearly 4,600 doors including Sephora, Ulta, Neiman Marcus, Selfridges, Space NK and more. Hourglass became part of the Unilever Prestige division in 2017. Discover more about the Hourglass brand story and mission on our website hourglasscosmetics.com.

We are seeking a detail-oriented and organized Telework Administrative Filing Clerk to join our team. This remote position is ideal for individuals who excel in administrative support and possess strong filing and organizational skills. The successful candidate will be responsible for maintaining digital and physical filing systems, ensuring that documents are accurately categorized and easily accessible.

Responsibilities:

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  Organize and maintain electronic and physical filing systems, ensuring that all documents are filed correctly and efficiently.
• Review and categorize documents for filing, including correspondence, reports, and other administrative materials.
• Scan and upload documents into the electronic filing system, ensuring high-quality and accurate digital records.
• Retrieve and provide documents as requested by team members or management.
• Assist with data entry tasks and maintain accurate records in databases.
• Perform routine audits of filing systems to ensure compliance with company policies and standards.
• Collaborate with other administrative staff to streamline filing processes and improve efficiency.
• Respond to inquiries related to filing and document retrieval in a timely manner.
• Maintain confidentiality and security of sensitive information and documents.

Qualifications:

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  High school diploma or equivalent; additional administrative or clerical training is a plus.
• Proven experience as an administrative clerk or in a similar role.
• Strong organizational skills with a keen eye for detail.
• Proficient in using office software, including Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with electronic filing systems and document management software.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage time effectively in a remote work environment.
• Strong problem-solving skills and the ability to prioritize tasks.