Search suggestions:

hiring immediately
part time
full time
front desk
warehouse
remote work from home
nurse
amazon warehouse
remote
security
receptionist
work from home
non profit
California
Florida
Texas
Houston County
New York
Los Angeles County
Miami
Tampa
Kansas
Jacksonville
Kentucky
Nashville

The Beach Club HOA Administrative Assistant

Spectrum Resorts
Baldwin County, Alabama
Full time
4 weeks ago
Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance





THE BEACH CLUB HOA ADMINISTRATIVE ASSISTANT

SUMMARY: Supports the Association Director and the Association Manager. This individual will assist all Beach Club owners with any questions or issues they may have. Will work closely with the Association maintenance team and vendors to schedule projects and repairs. Will need to work well internally in order to communicate information to other departments regarding ongoing projects, repairs, policy changes, and any other situations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Masters accurate knowledge and understanding of Association responsibilities
  • Fields calls, questions, and maintenance requests from all Beach Club Owners
  • Provides excellent customer service by answering all calls and requests professionally and politely
  • Greets visitors to the Owner Relations/Association department, assists them if possible, or directs them to the appropriate entity
  • Provides information to all Beach Club owners regarding Association procedures, policy, and projects
  • Coordinates projects with owners, vendors, and Association maintenance
  • Follows up with team members and owners to ensure all tasks have been completed to the satisfaction of the requestor
  • Communicates updates, progress, and developments to the Association Director and Manager, as well as to Association maintenance and other internal entities
  • Develops and maintains positive relationships with all Beach Club owners, team members, and vendors
  • Assists in putting together packets for meetings and mass mail-outs, including but not limited to printing, copying, stapling, cutting, folding, labeling, and stuffing folders and envelopes
  • Reviews the security reports daily and alerts the Association Director and Manager to any issues,
  • Collects pet registration forms, issues pet tags, and maintains the owner pet registration files
  • Issues owner parking decals and maintains the owner parking decal files
  • Receives White Sky service change forms and maintains the White Sky files
  • Maintains unit files
  • Maintains any project files as needed
  • Orders and inventories supplies as needed
  • Develops skills with the software Yardi, IQWare, Hiperweb, etc.
  • Develops knowledge of the Kaba Oracode web-based keyless entry system and the Onity lock system
  • Assists with board meetings, budget meetings, insurance meetings, town hall meetings and annual meetings
  • Supports the Association Director and Manager
  • Assists in the gathering of information for realtors, banks, and mortgage company requests, such as meeting minutes, financial statements, budgets, etc.
  • Assists the Accounting department with questions regarding owner statements and vendor billing
  • Assists the Owner Relations department with the scheduling and enacting of maintenance and repairs
  • Assists with package deliveries and assists owners in locating their mail/packages.
  • Performs other related duties as assigned.
QUALIFICATIONS

  • GED or High School diploma, required
  • A positive, enthusiastic individual with exceptionally strong communication skills
  • Able to always act professionally under pressure and effectively multitask
  • Able to diffuse conflict and promote a harmonious environment for all owners, team members, and vendors
  • Experience with the Microsoft Office Suite, including but not limited to Word, Excel, PowerPoint, and Outlook required
  • Experience with homeowners associations preferred
  • Must possess strong communication (both verbal and written) and excellent customer service skills. The association administrative assistant must be able to effectively multitask and balance many varied tasks. This individual must be enthusiastic and passionate about people and The Beach Club.


PHYSICAL REQUIREMENTS

  • Ability to work at a desk on a computer for majority of the shift
  • Must be able to stand/walk to inspect towers, etc.
  • Must be able to lift/move up to 20 lbs.



experience with Microsoft Office Suite, PowerPoint, Excel, Word and willing to learn new software programs
Apply
Save
Report job
Other Job Recommendations:

Skilled Nursing Facility Assistant Administrator

Macomb Post Acute Care Center
McDonough County, Illinois
Macomb Post Acute Care Center is seeking a Skilled Nursing Facility Assistant Administrator (potential LNHA) to fill a full-time...
2 weeks ago

Administrative Assistant

High Plains Construction Services
Weld County, Colorado
$40,000 - $50,000 a year
  • The primary function of the Administrative Assistant for...
  • The Administrative Assistant is responsible for intra-office...
4 weeks ago

Administrative & Operations Assistant

Jaffe Tilchin Wealth Management
Greensboro, North Carolina
$30,000 - $50,000 a year
  • Manage calendars for multiple advisors, including meeting...
  • Organize and maintain electronic and physical files,...
2 weeks ago

Administrative Assistant Specialist

DLB Associates
Remote
$59,298 - $75,632 a year
  • Assists and coordinate new hire and company training...
  • Maintains relationships with vendors and service providers,...
2 weeks ago

Field Administrative Assistant

Wilson Construction Company
Ventura County, California
$20 - $25 an hour
  • Administrative and clerical support for job site, as well as...
  • Collecting, organizing and compiling various paperwork and...
3 weeks ago

Administrative Assistant IV

Hill International
Los Angeles County, California
$50,000 - $80,000 a year
  • Perform various administrative, clerical, data collection,...
  • Scan, fax and bind documents and reports as required ...
4 weeks ago

Patient Care Coordinator/Administrative Assistant

Colorado Springs Therapy Center
Colorado Springs, Colorado
$19 - $22 an hour
We currently have an opening for a Patient Care Coordinator/Administrative Assistant to join our amazing team! This position will...
2 weeks ago

Housekeeper

Brookdale Senior Living
Lakewood, Colorado
$14 - $17 an hour
  • Entertaining events and gatherings so our residents can find...
  • Nationwide company with over 675 communities, offering many...
19 hours ago

Equity Research, Associate - Power & Utilities

Wells Fargo
New York, New York
$143,000 - $224,000 a year
  • * *Candidates with experience in Corporate finance,...
  • Understanding of regulatory constructs in US utilities,...
19 hours ago

Assistant Director

Childcare Network
Burleson County, Texas
As we embark on a journey of cultural transformation within our schools and our approach to Early Childhood Education, we're...
19 hours ago