JOB TITLE: Trades Coordinator
REPORTS TO: Director of Trades
SUMMARY
The Trades Coordinator (TC) reports to the Director of Trades. The TC engages the Business Unit Leaders, Project Managers and Production managers to plan resource needs 30, 60, and 90 days out and move assets across projects as required to maintain the correct manning levels. Trades Coordinator?s will use the Resource Tracking System to identify manning shortfalls and work to fill them.
The Trades Coordinator opens job requisitions and is responsible for recruiting and interviewing all potential candidates. Trades Coordinators perform a detailed screening process, weeding out unqualified candidates. The applicants? resumes and interview questionnaire are reviewed with the Production Managers to determine if the candidate is a good fit.
Upon candidate selection the Coordinator works with HR to start the onboarding process. Additionally, Coordinates work with HR to resolve any pay or travel related issues such as travel arraignments, missing pay, per diem, or missing documentation in a timely manner.
The Trades Coordinator track each employee in their region coordinating training, crew rotations and employee evaluations. All training certifications, employee evaluations and On-the-Job Training (OJT) is documented and collected by the Trades Coordinator, who will put it in their employees? personnel folder.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Plans and coordinates relocation of workforce as needed from region to region based on regional project demands and completes the required transfer forms.
- Work with Business Unit to forecast manning needs in a rolling 30, 60, 90-day period.
- Place resources on projects (by name), and coordinate de-manning with each project team.
- Perform Weekly RTS updates
- Manage resource allocation
- Work with BULs to ensure the Resource Tracking System is maintained up to date and review regularly for cross region opportunities
- Oversee employee evaluations, training, and personal/career growth.
- Ensure trades personnel are current in certifications and qualifications to meet all contract specific requirements.
- Oversee employee rotations who are in the OJT program.
- Find new avenues for recruitment of skilled trades
- Perform interviews, work with superintendent to select candidate
- Evaluate appropriate skill designation of new recruit.
- Collect performance evaluations, gather recommendations for promotion and compensation adjustments
- Processes or assists with disciplinary actions and termination of employees in accordance with company policy
- Work with necessary departments to adjudicate pay discrepancies.
- Work closely with regional Business Unit Leaders and Administrative Professionals in the course of all duties.
SUPERVISORY RESPONSIBILITIES:
- Oversees daily duties of Trades Administrators
- Oversees the proper flow of the hiring process
- Assist in hiring Trades personnel
- Oversees Employees training, and career development.
- Oversees Employee quarterly evaluations
DELIVERABLES:
- Establish Monthly meetings (minimum) to review the 30, 60, 90-day resource needs with the BUL.
- Agendas sent prior to any meeting.
- Meeting minutes with action items sent out at the conclusion of any meeting.
- 90% accuracy in RTS for in a 90-day window
- Weekly notification to necessary departments of all manning moves.
- Weekly notifications to necessary departments of all hirings, resignations, or terminations.
- Weekly manning summaries that include shortfalls or surplus manning.
KNOWLEDGE, SKILLS, ABILITIES, AND ATTRIBUTES:
- Manages competing demands, deals with frequent change/delays or unexpected events.
- Must have excellent verbal, written and interpersonal communication skills.
- Strong computer skills with proficiency in Microsoft word, Outlook, and Excel. Able to become proficient in other computer-based programs.
- Driven, self-motivated, relentlessly working towards Business Unit and Corporate Goals.
- Decision making, conflict management, personal accountability and persistence are must have attributes.
- Problem solving, agility, flexibility, and strong organizational skills are highly valued and desired traits.
EXPERIENCE:
- Minimum 5 years of recruiting or resource allocation experience.
- Knowledge of the maritime industry with minimum 1 year experience.
- History managing workforce across multiple locations.
- Understanding of resources demands, manning curves, able to forecast resource needs.
- History operating on a high performance team with a track record of success.
- Well versed in all Microsoft products.
WORKING CONDITIONS:
- Work is primarily performed in an office environment, with occasional visits to customer worksites such as shipyards or manufacturing plants. Site visits require the ability to crouch, bend, stoop or climb. Additionally, minimum personal protective equipment must be worn as required (i.e. steel toes boots, hardhats, and eye protection).
- May be occasionally required to travel.
EQUIPMENT USED:
- Computer, telephone, fax machine, copy machine, adding machine, scanner, computerized project resource management and tracking software.
RESONABLE ACCOMODATIONS:
- Accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
