Treasury Supervisor

Nature of Work

Manage operations and staff involved with the collection and accounting of receipts and accounts in the Treasury function of the Financial Services Department to achieve established strategic goals and objectives. Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Work is performed in a standard office environment. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policy. Light physical demands; mostly desk work. Frequent to constant use of a personal computer.

FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET ALL THE MINIMUM REQUIREMENTS.

Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.

Full-Time; Regular; Exempt

Duties and Responsibilities

• Monitors, reviews, audits, and reconciles transactions, records, accounts, and activities to identify and resolve issues and ensure compliance with policies, procedures, general accounting standards, and applicable laws, codes and regulations; oversees cash vault and night depository box to assure recording of transactions and internal controls are completed.
• Reviews documents for validity and accuracy of information, and tracks, analyzes, and summarizes data to prepare and present various special and recurring reports, forms, and other documents in compliance with established policies and procedures.
• Reviews and updates data in various automated systems, formats, and software for accuracy to ensure data integrity and adherence to internal controls; balances cash amounts to verify individual cashier balances, and research and resolve errors; prepares remittance documents and deposits cash and checks according to established procedures; audits remote sites to ensure adherence to policies and procedures.
• Meets regularly with staff to review work in progress; discuss and resolve administrative, workload and related issues, and to prioritize and assign tasks and projects; evaluates and analyzes functions, resources, processes, and procedures to identify issues and recommend changes for improvement; interprets applicable rules and regulations to provide guidance in developing, implementing, and administering policies and procedures.
• Manages staff through proper delegation and work supervision to provide and ensure appropriate levels of service, resources, and oversight; coordinates and manages various special and recurring projects, monitors work, evaluates performance, trains, counsels, coaches, and instructs employees in order to meet established goals and objectives; ensures staff adhere to established policies and procedures to remain in compliance with local, state, and federal regulations.
• Responds to requests for information and provides technical information as authorized and within scope of delegated authority to provide consistent and timely information and meet customer services standards.
• Collects and analyzes data to prepare and present various special and recurring reports to provide accurate and timely information related to assigned functions and duties; develops and presents information in clear and easily used formats; maintains regulatory compliance by keeping current on industry trends, regulations, and issues; identifies areas of concern for management for review and potential action.
• Manages and monitors financial activities of assigned budgets to ensure compliance and meet performance targets and goals; oversees procurement activities for supplies, services, equipment, and other items to assure activities comply with established policies and processes.
• Reviews, maintains, and updates records in various formats, mediums, and automated systems to ensure data integrity and adherence to internal controls, practices, and policies; evaluates programs, services, and activities to ensure customer and staff needs are met; demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless services.
• Responds to and resolves various complaints, issues, inquiries, and problems as authorized and in accordance with established policies and procedures.

Minimum Qualifications

Equivalent to an Associate's degree in Accounting, Public or Business Administration, or related field AND five (5) years of accounts receivable and revenue accounting experience, to include lead or supervisory experience.A combination of education, experience and training may be applied in accordance with City of Las Cruces policy. Public sector fund accounting experience is preferred.

Knowledge, Skills, and Abilities

Knowledge of: applicable ordinances, codes, rules, and regulations regarding accounts receivable and revenue accounting procedures and accountability standards; public sector accounting and budgeting systems and procedures; principles and practices of effective employee supervision; business and personal computers, and spreadsheet software applications; City policies and procedures.
Ability to: perform a variety of duties and responsibilities timely and with accuracy to meet deadlines and ensure achievement of goals and objectives; read, interpret, and ensure compliance with policies, procedures, rules, and regulations governing related activities and functions; communicate effectively orally and in writing; firmly and impartially supervise, coach, counsel, mentor, lead and direct the activities of staff; research and compile applicable information and maintain accurate records; prepare and present accurate and reliable reports containing findings and recommendations; review documents and extract relevant information; establish and maintain effective and appropriate working relationships with employees, elected officials, various other agencies, and the public; use initiative and independent judgment within established procedural guidelines to successfully meet established goals and objectives.
Skills in: assessing and prioritizing multiple tasks, projects and demands; analyzing issues, evaluating alternatives, and making logical recommendations and decisions based on findings to address issues and develop appropriate policies and procedures; understanding and applying accounts receivable and revenue accounting standards, procedures, and applicable rules and regulations; reviewing, updating, and verifying financial information, systems, and mathematical calculations; analyzing and interpreting financial documents and preparing financial reports; maintaining accurate accounting records, and identifying and reconciling errors; effectively managing and supervising staff and related programs and projects to meet established goals and objectives; understanding and applying applicable standards, policies, procedures, rules, and regulations and analyzing and interpreting policies, regulations, documents, instructions, and complex requirements to provide appropriate guidance and accurate, timely information; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner.

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