Admin Assistant (Offshore)

Key Responsibilities

• Handle general office administration, including emails, telephone enquiries, correspondence, filing and data entry.
• Prepare and maintain documents, reports, spreadsheets and administrative records.
• Support the operations team with vessel-related documentation, crew records and project administration.
• Maintain document registers, monitor expiry dates and follow up on renewals with the relevant
• personnel.
• Assist with travel, accommodation, transport and meeting arrangements for staff and crew as required.
• Assist with preparing purchase orders, compiling invoices and delivery orders, and submitting supporting documents for payment processing.
• Liaise with suppliers, service providers and internal teams on administrative matters, orders and deliveries.

• Maintain office supplies and coordinate office maintenance and service arrangements.
• Assist with employee records, leave tracking and onboarding documentation.
• Handle confidential information responsibly and keep records accurate, organised and accessible.
• Perform other administrative duties assigned by management.