Procurement Executive

Job Summary

The Procurement Executive oversees daily purchasing and inventory for medical supplies, general consumables, and kitchen stocks. By partnering with approved suppliers, logistics teams, and internal stakeholders, this role ensures timely deliveries, drives cost-efficiency, and maintains compliance with all regulatory standards.

Key Responsibilities

· Purchasing & Orders: Process purchase requests and manage end-to-end orders for non-standardised consumables, medical supplies, and reagents, in line with procedures.

· Inventory Control: Monitor usage patterns and stock levels, coordinate with the store management team to prevent stockouts or overstocking, and track product expiry dates.

· Supplier Management: Source alternative suppliers to ensure continuity of supply, negotiate pricing and delivery terms, and resolve any issues regarding pricing, delays, or product quality.

· Vendor & Equipment Coordination: Coordinate with vendors for equipment demonstrations, site visits, and product trials, while arranging and monitoring the delivery of operational requirements.

· Logistics & Compliance: Coordinate shipping and customs clearance, verify regulatory compliance documents (such as certificates of analysis and licenses), and track delivery timelines.

· Cost & Process Optimisation: Identify opportunities to consolidate recurring purchases through blanket orders to improve cost-efficiency.

· Administration & Reporting: Maintain accurate purchasing records, support tender administration, and prepare regular procurement reports.

Requirements

• Diploma in Business, Supply Chain, Procurement or a related discipline, or equivalent qualification
• At least 1 year of relevant experience in purchasing or procurement
• Experience in healthcare, institutional or similar regulated environments will be an advantage
• Proficient in Microsoft Word, PowerPoint and Excel/ IT Savvy can pick up new system fast
• Good negotiation and communication skills
• Meticulous, organised and able to work effectively with internal and external stakeholders