Accounting Assistant

Job Summary

FLEXTRADES is a rapidly growing national provider of production solutions recognized by Staffing Industry Analysts as a 2026 Best Place to Work. We are seeking a highly motivated Accounting Assistant who performs a wide variety of accounting related tasks including time and payroll data collection and entry, billing, collections, and accounts payable. FlexTrades, the nation’s leading provider of manufacturing services, is a growing, fast-paced, entrepreneurial company: a person who is highly motivated, detail oriented and interested in a wide range of experience will be successful in this role.

Duties & Responsibilities

Payroll and Timekeeping Support:

• Maintain and update documents, spreadsheets, and other resources used for time collection and payroll processing.
• Maintain employee payroll records, including new hires, terminations, wage garnishments and withholdings, sick leave accruals, and timekeeping information.
• Calculate mileage reimbursements and advanced per diem payments, ensuring proper payroll withholding is applied.
• Enter and upload payroll data into payroll software.
• Reconcile payroll control totals, review payroll data for accuracy, and save supporting payroll reports.
• Prepare, run, and distribute weekly payroll reports as needed.

Client Billing and Invoicing:

• Compile and review billing data to ensure accurate and timely client invoicing.
• Prepare, generate, and distribute weekly client invoices and billing documentation.
• Assist with reviewing, organizing, and maintaining weekly payroll and billing support documentation.
• Research and resolve billing discrepancies as needed.

Accounts Payable:

• Process vendor invoices by reviewing, coding, and entering them into the accounting system accurately and timely.
• Maintain organized records and supporting documentation for accounts payable transactions.

Accounts Receivable and Collections:

• Process and deposit cash receipts into the bank, ensuring accurate and timely recording.
• Perform accounts receivable collection activities by communicating effectively with clients and third parties to secure timely payments.
• Monitor outstanding receivables and proactively follow up on past-due balances to maintain a minimum level of current receivables.

General Accounting and Administrative Support:

• Review, sort, and distribute incoming mail for the Accounting team.
• Maintain accurate and organized accounting records and supporting documentation.
• Assist with additional accounting activities, special projects, and other duties as assigned.
• Act as a FlexTrades Core Values champion, by Moving the Line, Being the Next, Elevating Others, Pulling the Wagon, Enjoying the Journey, and Giving Back
• All other duties as assigned