Administrative Assistant

Title: Administrative Assistant, Full-time (35 hrs./wk.)

Reports to: Business Manager and/or Pastor

Location: St. John the Evangelist Catholic Church | Naples, FL

Classification: Hourly/Nonexempt

Overview

The Administrative Assistant assists the parish with various office related tasks and administrative professional support.

Job Responsibilities

• Provide general administrative support using Microsoft Office Suite and other parish software and systems.
• Greet and assist visitors, determine the nature of their needs, and direct them to the appropriate staff member.
• Answer incoming telephone calls, respond to inquiries when appropriate, and route calls to the appropriate staff member or department.
• Update the telephone system as needed, including holiday and office closure recordings.
• Retrieve and monitor daily phone messages and follow up or route messages to the appropriate staff member.
• Assists office staff with responding to emails and maintaining schedules.
• Assists with the coordination of the Parish’s Safe Environment Program.
• Assist with parish special events, holiday services, and other activities as assigned.
• Other duties and responsibilities as assigned.