Associate Director-Sponsored Award Accounting
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Job description
Market Range: 14
Hiring Salary: $6,123.04 - $8,572.25/Monthly
The Associate Director Sponsored Award Accounting directs sponsored award accounting operations, supervises the Sponsored Award Accountant ladder, and holds defined approval authority over transactions affecting sponsored funds.
- Approves non-salary cost transfers affecting sponsored and cost share funds, confirming documentation, timeliness, allowability, and adequacy of explanation.
- Approves salary and wage cost transfers affecting sponsored funds in coordination with Payroll.
- Allocates award portfolio based on complexity and workload, adjusting assignments as award volume and mix change.
- Approves financial reports and invoices prepared by accountants prior to certification to the sponsor, above the delegated accountant threshold.
- Oversees monthly reconciliation of sponsored receivables and resolution of outstanding or unreconciled balances.
- Oversees accurate establishment of sponsored awards based on approved award documentation.
- Serves as the escalation point for complex sponsor and departmental financial issues beyond the accountant level.
- Coordinates with Research Administration when award terms require clarification rather than independently interpreting executed agreements.
- Provides sponsored programs receivable balances and supporting reconciling schedules for annual financial statement preparation in coordination with the Controller.
- Monitors invoice aging, unbilled balances, and collection status and directs appropriate follow-up and intervention.
- Conducts quality reviews of financial reports and award closeouts and uses finding to strengthen staff training and performance.
- Maintains effective backup coverage to ensure continuity of award administration.
- Performs other related duties as assigned.
EDUCATION: Bachelor’s Degree in Accounting, Finance, or a related field. (Master’s Degree preferred.) (TRANSCRIPT REQUIRED)
EXPERIENCE: Five (5) years of related responsible grants and contracts accounting experience; OR Master’s Degree and three (3) years of related responsible grants and contracts accounting experience; OR a combination of related education and work experience to equal nine (9) years. (Certified Public Accountant license preferred.)
KNOWLEDGE, SKILLS, AND ABILITIES:
- Expert knowledge of Uniform Guidance, cost principles, and allowability determination.
- Knowledge of institutional accounting policy, indirect cost recovery, and cost share requirements.
- Knowledge of internal control principles including segregation of duties and approval authority.
- Skill in supervising professional accounting staff.
- Ability to make and document approval decisions under regulatory and time pressure.
- Ability to explain institutional practice to auditors and sponsors.
WORK SCHEDULE: This position may occasionally be required to work weekends and evenings.
Skills mentioned
The University of Tennessee System operates under a mission to serve all Tennesseans and beyond through education, discovery, and outreach that fosters economic, social, and environmental well-being. With multiple campuses across the state—including Knoxville, Chattanooga, Pulaski, Martin, and the Health Science Center at Memphis—the UT System is deeply integrated into all 95 counties of Tennessee. The institution emphasizes academic excellence alongside community engagement, illustrated by programs such as the Ingram Scholars program, which connects students with local leaders and opportunities to impact their communities. Enhancing the student experience is paramount, as seen in ongoing efforts to bolster research, educational outreach, and academic programs. The UT Institute of Agriculture plays a significant role by providing research-driven solutions and direct services to the community, reaching an audience of over 3.3 million people. Simultaneously, the Institute for Public Service enhances the state’s economy with innovative training programs for municipal and law enforcement personnel. In partnership with organizations such as the Oak Ridge National Laboratory, the UT-Oak Ridge Innovation Institute emerges as a key asset, fostering interdisciplinary education and talent development, securing its position as a leader in innovation and research.
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