Executive Assistant
Job description
Overview
Join our team as an Executive Assistant to Senior Executives and support Department of the Navy senior leadership by managing executive calendars, correspondence and high-level meetings. You will coordinate executive conferences and VTCs and prepare briefing materials, ensure senior leaders have what they need to make timely decisions.
FWI is expanding rapidly and has been recognized as a 2024, 2025 and 2026 Top Workplace, offering excellent growth opportunities in a collaborative environment.
Position is contingent upon contract award
Work Schedule and Location:
On-Site: This full-time on-site position will work Monday through Friday at the Washington Navy Yard in Washington, DC,
Responsibilities
- Manage complex calendars for Senior Executive Service and senior technical leaders, setting priorities and rescheduling or declining as needed.
- Plan and run high-level meetings, conferences and VTCs: agendas, invitations, minutes, and action-item tracking to closure.
- Draft and format official correspondence, memoranda and technical reports to Navy correspondence standards.
- Build tracking tools for high-priority tasks and deliverables so deadlines are met.
- Assemble presentation materials from multiple data sources and prepare responses to external inquiries.
- Arrange official travel in the Defense Travel System (DTS) and maintain records to Navy records-management standards.
- Handle sensitive and classified information and escort visitors in secure areas.
- Solve administrative problems independently and recommend improvements to leadership.
Qualifications
Required:
- Associate's degree or equivalent.
- 6+ years of administrative experience.
- Prior experience directly supporting a Senior Executive Service (SES) member or executive-level leader.
- Experience formatting, processing and maintaining official documents and records.
- Proficiency in Microsoft Outlook, Word, PowerPoint and Excel.
- Strong scheduling and email correspondence skills.
- Sound independent judgment; able to work independently and collaboratively under strict deadlines.
- Active SECRET security clearance, maintained throughout employment
Desired:
- Bachelor's degree.
- Defense Travel System (DTS) experience.
- Working knowledge of Navy correspondence (SECNAV M-5216.5) and records management.
- Experience supporting engineering or technical leadership in a DoD environment.
- Active Common Access Card (CAC).
Why Join Our Team
At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Long-term and Short-term Disability Insurance
- Life Insurance
- 401(k) Plan
- Holiday Pay
- Paid Time Off
FWI is an Equal Opportunity Employer, including disability/vets.
Pay Range
Negotiable
Skills mentioned
Since our founding in 2010, we at FedWriters have been dedicated to a singular, powerful mission: to communicate the business of government. We are a professional writing, research, and communications company, and we take immense pride in supporting the vital work of federal agencies. Our journey began as a one-person operation, born from a vision to provide clear, compelling, and compliant content solutions. Today, we have grown into a thriving team of over 375 dedicated professionals, serving more than 80 federal agencies, including NASA, the Department of Defense, the National Oceanic and Atmospheric Administration (NOAA), and the Department of Justice. Our mantra, 'clear, compelling, and compliant,' is the bedrock of everything we do. It guides every project, from intricate technical reports and regulatory documents to engaging multimedia content and strategic communications. We believe that the work of the government is a force for good, and it is our honor to help tell its story. Our services are diverse, spanning technical writing and editing, policy and rulemaking support, creative and multimedia services, 508 compliance, and advanced technological solutions. We are at the forefront of integrating innovation into our work, embracing technologies like Artificial Intelligence, Natural Language Processing, and Machine Learning to enhance our services and deliver greater value to our clients and, ultimately, the American public. We foster a culture of growth and opportunity, not just for our clients, but for our own team. We are committed to creating an exceptional employee experience, promoting from within, and providing continuous opportunities for professional development. We are more than just a company; we are a community of like-minded professionals passionate about making a difference through the power of communication.
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