Principal Assistant to the Vice President and Director of Athletics

Online applications must be received before 11:59pm on:

November 17, 2026

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

1113-YN_ADMINPRO - Principal Assistant

Business Title:

Principal Assistant to the Vice President and Director of Athletics

Employee Type:

Admin. Professional

Position Details:The Opportunity:

As the Principal Assistant, you will provide executive administrative support and coordinate the day-to-day operations of the Director of Athletics’ Office. Your responsibilities include managing executive scheduling and communications, coordinating meetings and events, maintaining administrative procedures and records, facilitating internal and external relationships, and supporting the implementation of departmental initiatives.

In this role you will exercise independent judgment and discretion in prioritizing requests, resolving administrative issues, coordinating resources, and making commitments within delegated authority that affect departmental operations. You serve as a primary administrative contact for the VP/AD’s Office and coordinates with Athletics administrators, coaches, staff, university departments, donors, alumni, and community partners to facilitate communication and ensure timely completion of assigned responsibilities.

Working under the day-to-day direction of the CAO, the you will maintain effective office systems, coordinate administrative activities, implement approved procedures, and identify issues requiring additional guidance. The position handles confidential information and supports the efficient execution of executive office responsibilities while referring matters outside its delegated authority to the CAO or VP/AD, as appropriate.

Additional Information:

This is a full time ( 100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $4,508.70 - $6,763.06 | _Commensurate with experience and qualifications_

In accordance with [RCW 49.58.110]([external link] the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the [detailed Summary of Benefits offered by WSU for AP staff]([external link] and [Total Compensation]([external link]

Required Qualifications

• A Bachelor’s degree in business administration or other relevant field and four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Ability to work occasional evenings and weekends.
• Work experience that demonstrates ability to manage multiple tasks and perform sound decision-making.
• Demonstrated ability to work as part of a team.

Preferred Qualifications

• Demonstrated experience working with Microsoft 365 products: specifically, Outlook, Teams, Word, Excel, database systems and mainframe computer systems with administrative projects.
• Experience working within higher education or executive management setting.
• Experience working within intercollegiate athletics.
• Experience coordinating executive calendars, meetings, institutional communications, administrative projects, and confidential matters.
• Familiarity with university administrative policies, travel, purchasing, budget processes, and records management.
• Knowledge and understanding of applicable rules and regulations of the State of Washington, NCAA, and PAC-12 Conference.

Position Sponsorship Eligibility: Not eligible for work visa sponsorshipAbout Department - [[external link]Area/College: Athletics, IntercollegiateDepartment Name: Office of the Athletics DirectorLocation: Pullman, WAApplication Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume

2) Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.Current WSU Employees (internal candidates), before starting your Workday application, [please use these instructions to update your education and experience in your worker profile in Workday]([external link] Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by [RCW 74.34]([external link] engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.Time Type:

Full time

Position Term:

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [hrs@wsu.edu]([external link]

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: [[external link]