Purchasing/Warehouse Assistant (5777)

JOB SUMMARY

Candidates will support purchasing/warehouses with new vendors and existing vendors. Candidates should have strong organizational skills and attention to detail, excellent communication skills, both written and verbal, ability to multi-task and handle priorities under pressure, and strong customer service skills with a focus on providing exceptional service for our internal customers (internal departments).

DUTIES AND RESPONSIBILITIES

• Support purchasing warehouses with new vendor setup for all Facilities/Plants.
• Maintain/record keeping (Document Control), follow up with vendors on getting the correct certificate of insurance, W-9, and NDAs.
• Coordinate with varies department such as HR, Safety, and QA for New Vendor on Boarding, SDS, required training, and new item samples testing and approval.
• Identify and submit request(s) for new item number(s).
• Complete credit applications with supporting documentation for Director of Procurement’s signature.
• Support Warehouse Manager and Purchasing Agents with internal departmental requests.
• Handle all requests for FedEx/UPS deliveries incoming and outgoing.
• Support/follow up on job work orders and requisitions from internal departments with issues, questions and concerns.
• Maintain and/or export excel sheets/reports for purchasing and warehouse.
• Support with internal research on new/existing vendors that can support our company needs.
• Responding to the vendor’s general questions and concerns, provide the vendor with our documents as requested.
• Getting with various internal departments to help identify stock items vs. one off buys.
• Organize and maintain a central filing system, make photocopies, fax, and file documents as requested.
• Assist with setting up and coordinating deliveries plant to plant, meetings and luncheons, including ordering supplies, managing calendars, and managing conference room schedules.
• All other duties and special projects as assigned by supervisor or manager