Sales Coordinator

We are seeking a highly organized and detail-oriented individual to join our organization as a Sales Coordinator. In this role, you will coordinates resources, administrative work, event activation tasks, data / file maintenance between the sales organization itself and between other departments.

Job Requirements

Sales Specific:

Sales support Lead -

• Data maintenance for Corporate based RFP’s, Control State listing applications, new item set up at distributors, vendor set up with distributors & vendors,
• Template management for inter-department, and cross regional budget spends, manually track Joint Commitment assumptions
• Organize and perform basic supervision for corporate sales schedule, national meetings, division meetings, external sales events. Communicate marketing event requirements to local sales staff
• Manage samples closet and the shipment of trade presentation samples across the USA with a focus on Corporate accounts

Cross Department Coordination:

Operations –

• Communicate and monitor VAP allocations, LTO’s, and vintages within the internal customer service team, division managers and externally with distributor demand team

Marketing –

• Coordinate and track POS at the distributor, and local storage facilities
• With marketing department’s supervision, clean up Zamora USA drive and brand center, create and maintain a directory for easier staff navigation
• Sychronize local sales follow through for marketing events and marketing calendars

Office Management Assistance:

• Ordering supplies and breakroom snacks
• Weekly kitchen restocking
• Managing the fed ex account
• Coordinate with the IT Systems Specialist regarding IT-related office equipment.
• Oversee the office condition and report maintenance needs via the Gaedeke Prism System
• Ensure that the reception area and communal areas are clean and presentable to employees and guests.
• Plan in-house activities, such as lunches, when we have global visitors.

Other:

• Back up for federal & state regulatory / compliance work (price posting - (4) states)
• Maintain corporate hotel rates across the USA
• Maintain various business meeting templates for reviews, Executive Committee (COMEX), board, etc

Requirements &

Skills

• Bachelor’s degree preferred; or a commensurable combination of experience and education.
• 5 years experience directly supporting an executive level employee and with office management and/or receptionist responsibilities.
• Proficiency with Google Workspace (Gmail, Calendar, Meet, Docs, Sheets, Slides, Forms, Drive) is a strong plus.
• Ability to build rapport with all employees
• Strong organizational skills, must be organized and accurate in a fast-paced environment.
• Excellent written and verbal communication skills
• Bilingual - Spanish & English is a plus

We kindly request that applicants submit their resumes in PDF format for optimal compatibility and ease of review.

Zamora Company is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.