Specialist, Executive Assistant II

We’re seeking a future team member for the role of Executive Assistant to join our Office of the CFO Governance & Execution Team. This role is located in New York.

In this role, you’ll make an impact in the following ways:

• Provide senior level administrative support in a fast paced, deadline driven environment
• Serve as a primary and central coordination point for daily operations, communications, and workflow
• Ensure seamless execution of administrative processes while maintaining confidentiality, accuracy, and professionalism
• Manage calendars, schedule meetings, and coordinate appointment
• Prepare, edit, and distribute meeting agendas, minutes, presentations, and financial documents
• Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation
• Coordinate logistics for team meetings, workshops, town halls, on-sites, business reviews, audits, and cross-organizational initiatives
• Support onboarding of new team members, including system access, equipment requests, and orientation materials
• Handle confidential information with discretion and sound judgment
• Assist with special projects, process improvements, and administrative initiatives as assigned
• Maintain office supplies, technology needs, and vendor coordination
• Adopt and leverage BNY AI Enabled tools to enhance administrative efficiency

To be successful in this role, we’re seeking the following:

• Proven administrative experience, preferably supporting business execution, finance, accounting, or senior leadership teams
• Experience in a large financial services or corporate environment.
• Bachelor’s degree or equivalent experience.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.