Sr. Executive Assistant

Sr. Executive Assistant

Location: Palo Alto, CA. This role will be in office with ability to work at home 1-2 days per week.

About GondolaBio

GondolaBio is a clinical-stage biopharmaceutical company focused on developing breakthrough therapeutics for genetic diseases. GondolaBio is an independent sister company to BridgeBio, originally carved out in 2024 after securing $300M in private financing from external investors. GondolaBio aims to leverage cutting-edge biological research to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases.

Who You Are

You are a Senior Executive Administrator who is a highly skilled and experienced professional that provides advanced administrative support to senior executives and team members. This role requires a proactive, detail-oriented, and highly organized individual capable of managing a broad range of responsibilities in a fast-paced environment. The Senior Executive Administrator will serve as a liaison between the executive and internal/external stakeholders, ensuring smooth operations and effective communication across departments. Implementation of strategies to optimize use of time and manage priorities is key. The role demands a high degree of discretion, professionalism, and the ability to handle complex tasks with minimal supervision.

Role and Responsibilities

Executive Support:

• Provides comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and preparing executive communications.
• Anticipates the needs of the executive and prioritize tasks effectively, ensuring the executive's time is optimized.
• Handle confidential information and sensitive materials with utmost discretion.

Communication & Liaison:

• Act as a point of contact for internal and external stakeholders on behalf of the executive.
• Screen and direct phone calls, emails, and other communications, ensuring timely responses and follow-ups.
• Prepare and draft correspondence, reports, presentations, and other documents as needed.

Event & Meeting Coordination:

• Organize high-level meetings, conferences, and events, including scheduling, logistics, and materials preparation.
• Attend meetings as required, ensure follow-up on assigned action items.
• Coordinate complex travel itineraries and related logistics, ensuring smooth execution of business trips. Working knowledge of SVB T&E expense/booking platform.

Project Management:

• Assist in the management of key projects and initiatives, ensuring timelines, deadlines, and deliverables are met.
• Provide support in tracking the progress of projects and offering solutions to address any potential issues.

Operational Support:

• Collaborate with other departments to ensure the efficient operation of daily activities.
• Support the executive with special projects, presentations, and other ad hoc tasks.
• Support Senior Executive Administrator to the President with ad hoc projects.

Strategic Support:

• Partner with the executive to prioritize objectives and ensure alignment with organizational goals.
• Provide assistance with decision-making processes, research, and data analysis when needed.